College Affairs Coordinator

College Affairs Coordinator Institution The University of South Dakota Working Title College Affairs Coordinator Posting Number

CSA02644P

Department USD-College of Arts & Sciences Physical Location of Position (City) Vermillion Posting Text The College of Arts & Sciences is seeking a highly organized, proactive administrative professional to support academic leadership, coordinate college procedures, oversee key events, and ensure the smooth functioning of the dean's office in the management of college operations. This essential role supports both routine operations and long‑range planning across the College. This is a 12-month, full-time, hourly, benefits-eligible position.

Key Responsibilities Leadership Support:

Prepare and organize documents and materials for the Dean and Associate/Assistant Deans to complete, for instance: Curriculum & Instruction materials, Promotion & Tenure forms, and faculty annual evaluation forms; draft and edit communications for alumni outreach, prospective student recruitment, or college-wide notices.

Coordination of Procedures:

Manage internal processes, policies, timelines, and long-term calendars, such as planning regular stakeholder meetings and organizing periodic award applications; serve as liaison with university offices, such as the President's office, Academic Affairs, and academic departments. Event oversight: Lead planning and logistics for college events, including recognition ceremonies, fundraising activities, and student/faculty functions; delegate details for completion by others; hire, train, and supervise the Graduate Administrative Assistant to assist as appropriate; work in tandem with the Senior Administrative Assistant in the Dean's Office to complete daily or routine office tasks. What We're Looking For Strong organizational and time‑management skills Excellent communication and policy‑interpretation abilities Experience coordinating complex schedules and processes Proven ability to work independently and manage multiple priorities Ability to adapt to and effectively integrate changing tools and technologies Supervisory experience preferred Why This Role Matters You will be a central operational partner to leadership and a key contributor to the College's efficiency, effectiveness, and engagement of its various communities. Must be authorized to work in the U.S. Sponsorship is not available for this position. Posting Date 03/24/2026 Closing Date Open Until Filled Yes First Consideration Date 03/31/2026 Advertised Salary $21.00-$23.00 Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours 8am-5pm M-F, or (7:30am-4:30pm M-F during the summer) Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations