Registrar (PK-8)

Heritage Academy Charter Schools Inc

San Antonio Campus - San Antonio, Texas This job is also posted in Heritage Academy

Job Details

Job ID:

5915762

Application Deadline:

Posted until filled

Posted:

Sep 04, 2026 5:00 AM (UTC)

Starting Date:

Immediately

Job Description

Heritage Academy (Pk-8)

The Registrar at Heritage Academy, is responsible for the accurate management, maintenance, and reporting of all student academic records. This role ensures compliance with Heritage Academy policies, Texas Education Agency (TEA) requirements, and federal regulations while supporting the campus mission of student success and academic achievement.

Primary Responsibilities:

Maintain, update, and secure all student cumulative records, including enrollment, withdrawal, attendance, and transfer documentation

Process student registrations and ensure all required enrollment documents are complete, accurate, and compliant with ResponsiveEd and TEA guidelines

Manage student transcripts, credit tracking, and academic history to support graduation requirements

Support PEIMS data entry, reporting, and audit preparation in collaboration with campus and district teams

Assist administrators, counselors, and instructional staff with student scheduling, enrollment accuracy, and record verification

Respond to records requests from other schools, districts, and authorized agencies in a timely and compliant manner

Maintain strict confidentiality of student records in accordance with FERPA and ResponsiveEd policies

Support campus attendance monitoring processes and ensure accurate daily attendance reporting

Participate in campus data validation and accountability reporting processes

Qualifications:

High school diploma required; associate or bachelor's degree preferred

Experience in school registrar duties, student records management, or administrative office support preferred

Strong knowledge of PEIMS reporting systems and Texas school compliance requirements preferred

Proficiency in student information systems (SIS) and data management platforms

Strong organizational skills, accuracy, and attention to detail

Effective communication and customer service skills in a school-based environment

Core Competencies:

High level of accuracy and accountability in data management

Ability to meet deadlines in a fast-paced campus environment

Strong collaboration with campus leadership, teachers, counselors, and district personnel

Commitment to confidentiality, integrity, and compliance

Problem-solving skills related to student enrollment and records issues

Campus Alignment:

At Heritage Academy-the Registrar plays a key role in supporting student achievement by ensuring accurate data that informs instruction, accountability, and campus decision-making

Position Type:

Full-Time

Salary:

$34,000 to $34,000 Per Year

Job Requirements

At least 1 year(s) of relevant experience preferred.

Citizenship, residency or work visa required