Galleries & Collection Professional

Galleries & Collection Professional Category:

Professional Subscribe:

New Job Alerts RSS Job Feed Department:

Mattie Kelly Arts Center Locations:

Niceville, FL Posted:

Apr 29, 2026

Closes:

Open Until Filled Type:

Full-time Position ID:

199990

Share About Northwest Florida State College:

In over 50 years of service, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida's public system of 28 state and community colleges, NWFSC offers bachelor's degree programs, associate degrees, and certificates.

Salary:

$37,063

Job Description:

The Galleries & Collection Professional supports daily exhibition and gallery operations, public facing activities, and assists with the permanent collection. Working closely with the Gallery Director, this position coordinates exhibitions, maintains records, supports artists and visitors, and helps create a welcoming, educational environment. This role requires strong collaboration, organization, planning, attention to detail, patience, decision making, trustworthiness, independence and exemplary communication. The MKAC Galleries hosts year-round art exhibitions featuring student and nationally recognized artists. The facility includes over 2,700 square feet of exhibition space, workrooms, and a multi-million-dollar permanent collection.

This role also supports:

Doolittle Raid World War II Permanent History Exhibition (Raider Sports Arena) Congressman Sikes Museum (Crestview) Tours, internships, and volunteer programs

RESPONSIBILITIES

Visitor Services & Gallery Operations Serve as primary point of contact; greet and assist visitors, provide exhibition information, schedule tours, and manage communications Open/close galleries; maintain clean, organized spaces; monitor security systems; track attendance and engagement; oversee maintenance and cleaning requests Administrative & Office Support Manage phone communications, scheduling, and correspondence; maintain physical and digital filing systems Prepare reports, spreadsheets, and documentation; track and order office, exhibition, and collection supplies; schedule tours Exhibitions & Art Handling Assist with exhibition installation (object lists, labels, signage) and documentation; coordinate with artists, students, and stakeholders Handle artwork per American Alliance of Museums standards, including condition reporting; object lists, exhibit rotations, deinstallation, and gallery resets Facilitate basic gallery maintenance (wall repair, paint touch-ups, lighting/projector adjustments, podium/display upkeep) Collections Catalog and document permanent collection; conduct object research; maintain accurate records Utilize collections systems (e.g., PastPerfect) and spreadsheets; ensure proper handling and preservation; prepare documentation for insurance, loans, and exhibitions Technology & Data Management Manage and maintain PastPerfect database, hardcopy files, and Excel; support inventory management and coordinate annual inventory with Business Services Coordinate with IT to ensure data backup and server functionality (training and ongoing support provided) Utilize Microsoft Office and Adobe Creative Suite for administrative and design tasks Marketing & Communications Assist with promotional materials (print and digital) in collaboration with Strat Comm and Copy Services; support website and social media content, ensure alignment with college branding Documentation of exhibitions and events; maintain mailing lists Events & Public Programming Support planning, logistics, setup, documentation, and cleanup for events and programs; coordinate visiting artists and participants Volunteer & Internship Coordination Train, onboard, schedule, and manage documentation for volunteers and interns Facilities & Logistics Assist with shipping/receiving artwork; maintain a clean, safe environment; support disaster preparedness and response Professional Development & Additional Duties Engage in ongoing professional development aligned with museum standards; perform other duties as assigned Benefits Health insurance for employee and dependent coverage available. College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS) Optional dental and vision insurance at employee's expense Paid leave accrual (sick and vacation/annual leave) Paid time off for designated holidays, winter break, and spring break 36-hour, 4-day workweek (Monday - Thursday) available to many departments Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements:

Bachelor's degree in Art, Art History, Museum Studies, History, Project Management, or related fields Proficiency in Microsoft Office (especially Excel) Experience with Adobe Creative Suite Strong organizational and communication skills Two (2) to four (4) years of documented relevant work experience.

Additional Information:

Classification:

Professional I Grant Funded :

N Location:

Niceville FLSA Status:

Non-Exempt Application Deadline:

Open until filled. Review of applications will begin immediately.

Application Instructions:

All sections of the application must be completed. Please provide a complete application package that includes all of the following: NWFSC Application. Resume. A cover letter explaining why you consider yourself qualified for this position. Copies of unofficial transcripts. •After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate documents to reduce file size. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace. Frequently Asked Questions (FAQs) Powered by