Work Week:

Tuesday, Thursday, Saturday

8:30 a.

m. to 4:00 p.m. (half hour unpaid lunch) Nature of Work This is very responsible administrative and technical work assisting with the storage and preservation of important documents, records and archives for Cumberland County Government and management of the Cumberland County Archives and Family Heritage Center. Activities associated with the job include assisting with the retrieval and storage of records from Cumberland County offices, ensuring they are organized, cleaned and placed in proper order according to archival practices. Additional activities include answering inquiries from the public and local officials about the availability of historical records and documents, providing tours of the facility, assisting individuals with genealogical research and methods and creating computer generated indexes to enhance public access. Job responsibilities require experience in organizing and storing important records and other documents, strong organizational, interpersonal and decision making skills, and sufficient strength and agility to perform the physically demanding aspects of the job. Job performance is evaluated by the Archives Director in consultation with the Library Director through review of the organization and storage of records and documents, ability to interact successfully with the public and local and state officials, knowledge of the regulations governing the storage and disposal of public records and level of support provided for county government operations. Illustrative Examples of Work

Assists with managing the opening and closing routine of the Cumberland County Archives and Family Heritage Center.
Greets patrons and provides general information on archives services; assists and instructs patrons in using archives services, equipment, and facilities as needed.
Answers incoming calls and emails by providing information to the patron and/or refers to the appropriate personnel.
Re-shelves and ensures the proper organization of books and other materials.
Answers reference questions and assists patrons with locating requested books, reference materials, etc.
Assists with the training of volunteers in applicable archives skills.
Assists with scheduling staff and volunteers for all archives operations and activities to ensure adequate staffing levels to meet patrons' needs.
Assists with retrieving, organizing and storing public records and documents from various county offices upon request.
Assists with ensuring that all records and other documents are properly identified, cleaned, organized, stored and indexed for future reference.
Responsible for appearance and order of assigned department.
Identifies issues with computer hardware components and network connections and reports issues to the Archives Director.
Assists with the management and the collection of fees for printing from public computers, fax and copy machines.
Maintains statistical data of archives services and reports same to the Archives Director.
Assists with delivery of records and related documents to county government offices upon request.
Assists with maintaining an accurate inventory of all equipment and supplies.
Assists Archives Director with basic bookkeeping, statistical and secretarial duties in a consistent manner as assigned.
Assists with classes and/or seminars on a variety of genealogical and historical subjects.
Cleans and sanitizes bathroom sinks, commodes and water fountains on a daily basis.
Sweeps, vacuums, and/or mops offices, bathrooms, hallways and common areas according to established schedules.
Dusts and cleans counter tops, desks, chairs, windowsills, tables, blinds and other surfaces as needed.
Empties trash cans and remove debris from common areas and grounds as necessary.
Performs related duties as required in assigned department.

Necessary Requirements of Work Graduation from an accredited four year high school (Associates Degree or higher preferred) supplemented with additional training in office management or related field; a minimum of one year experience working in a business setting; good organizational, interpersonal and decision making skills; some experience performing basic accounting and collection of fees for transactions and general office administrative duties; experience working with cleaning equipment and supplies; sufficient strength and agility to perform the physically demanding aspects of the job in a variety of weather conditions or any equivalent combination of education or experience to provide the following knowledge, abilities and skills:

Knowledge of the Archives Policies and Procedures manual including all revisions, updates and amendments.
Knowledge of computer hardware and networking interfaces and applications.
Knowledge of contemporary software applications utilized by the archives system including Office, Windows and PastPerfect system.
Ability to perceive, understand, and effectively respond to one's situation and comprehend a given circumstance, gather relevant information, analyze it, and make informed decisions to successfully address any potential risks, hazards, or events that might occur and report to supervisor on duty.
Ability to evaluate issues with computer hardware components and computer software applications utilized by the archives.
Ability to assist with educational programming as necessary.
Ability to make appropriate and timely decisions within existing policies and procedures.
Ability to accurately perform basic bookkeeping transactions in a consistent manner.
Ability to remain current on new developments in archives operations and apply them effectively on the job.
Ability to prioritize personal time and activities to ensure the timely completion of all job responsibilities, meet established deadlines, etc.
Ability to interact effectively with library patrons, local and regional officials, co-workers, community organizations and the public.
Ability to teach basic computer skills to patrons and assist with programs as needed. Necessary Special Requirements
Possession of a valid Tennessee Driver's License and the ability to be insured at standard vehicle liability rates.

Physical Requirements ➢ This is light to medium work requiring moderate static, explosive, dynamic and trunk strength and requiring the exertion of up to 50 pounds of force occasionally and up to 5 pounds of force frequently to move objects. ➢ Work requires moderate flexibility, mobility and speed of limb movement, hand and finger dexterity including reaching, grasping, and repetitive motions. ➢ Work requires moderate effort and stamina. ➢ Work requires both gross body equilibrium and coordination for balancing, bending, stooping, kneeling and walking. ➢ Good vocal communication is required for working with staff, volunteers and patrons. ➢ Hearing is required to perceive information in both quiet and noisy environments and determine the direction of sounds. ➢ Visual acuity is required for the inspection of small defects and/or small parts, use of measuring devices, operation of office equipment, determining the accuracy and thoroughness of work, color differentiation, and observing general surroundings and activities. ➢ The worker is subject to inside environmental and occasional outside conditions. Cumberland County Tennessee FLSA

Non•Exempt It is the policy of Cumberland County to provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, status as Vietnam-era veteran or special disabled veteran, or status in any other group protected by law.

This policy extends to all terms and conditions of employment including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. It is the policy of Cumberland County to make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship.

Pay:

From $15.63 per hour

Benefits:

Employee discount

Work Location:

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