GALLERY SERVICES COLLABORATIVE

Office Administrator & Gallery Coordinator Birmingham, Alabama Full-Time $22.00/hour

ABOUT GALLERY SERVICES COLLABORATIVE

Gallery Services Collaborative has served Birmingham and clients throughout the Southeast for more than four decades, partnering with businesses, healthcare organizations, educational institutions, designers, architects, and commercial clients to create inspiring environments through thoughtfully curated artwork, custom framing, installation, and art consulting services.

We believe exceptional service is just as important as exceptional artwork.

THE OPPORTUNITY

We are seeking an organized, detail-oriented, and highly adaptable Office Administrator & Gallery Coordinator to serve as the operational hub of our office. This is a dynamic position for someone who enjoys variety, thrives in a collaborative environment, and takes pride in creating an exceptional client experience while supporting creative projects from concept through completion.

KEY RESPONSIBILITIES

Greet clients, artists, vendors, and visitors with professionalism. Answer and route incoming calls and emails. Process customer payments and credit card transactions using QuickBooks. Maintain organized digital and physical records. Maintain client project files and supporting documentation. Coordinate calendars, meetings, and appointments. Support project managers with administrative tasks. Assist with purchase orders, order tracking, and vendor communications. Coordinate artwork deliveries, installations, and project logistics. Prepare proposals and presentation materials for corporate clients. Prepare correspondence, spreadsheets, reports, and business documents. Assist with social media updates and marketing support. Support gallery openings and client events. Maintain office supply inventory and showroom presentation. Perform other administrative duties as assigned.

QUALIFICATIONS

Excellent organizational and time management skills. Outstanding written and verbal communication. Professional, polished, and customer-focused demeanor. Strong attention to detail and ability to multitask. Resourceful, dependable, adaptable, and collaborative.

TECHNICAL SKILLS

QuickBooks Microsoft Office (Word, Excel, Outlook) Google Workspace Credit card payment processing General office technology Ability to learn new software quickly Adobe Creative Cloud experience is a plus Social media platform familiarity is a plus

PREFERRED EXPERIENCE

Administrative Assistant Office Administrator Office Coordinator Executive Assistant Customer Service Receptionist Experience in art, design, architecture, construction, or other creative industries is a plus.

COMPENSATION & BENEFITS

Position Full-Time Compensation $22.00 per hour Schedule Monday-Friday (hours to be determined) Benefits Paid Time Off (PTO), Health Insurance, Dental Insurance Growth Professional development opportunities

HOW TO APPLY

Please submit your application through Indeed. For faster consideration, also email your resume and any additional supporting documents to: Join Our Team Help create inspiring environments where art, design, and exceptional service come together.

Gallery Services Collaborative is an Equal Opportunity Employer.

Pay:

$22.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Professional development assistance

Work Location:

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