New Hire & Student Teacher Coordinator

Primary Purpose:

Coordinate student teacher placements and support the district's new hire onboarding process while providing administrative and receptionist support for the Human Resources department. Serve as a primary point of contact for applicants, university partners, employees, and visitors by ensuring efficient communication, accurate record keeping, and excellent customer service. Qualifications Education/Certification

• High school diploma or GED required
• Associate's degree preferred Special Knowledge/Skills
• Strong organizational, communication, and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information
• Knowledge of general office procedures and customer service practices
• Proficient in Microsoft Office, Google Workspace, and data entry systems
• Ability to manage multiple tasks and deadlines efficiently
• Ability to work collaboratively with campus and district personnel Experience
• Previous clerical, administrative, or human resources experience preferred
• Experience working in a school district environment preferred
• Bilingual Preferred Major Responsibilities and Duties New Hire Coordinator
• Coordinate onboarding activities for newly hired employees
• Assist new employees with completing employment paperwork and required documentation
• Schedule fingerprinting, orientation sessions, and other onboarding requirements
• Monitor completion of employment requirements and follow up as needed
• Prepare and maintain employee personnel files and onboarding records Student Teacher Coordinator
• Serve as district liaison for colleges and universities regarding student teacher and field observation placements
• Coordinate student teacher/observer assignments with campus administrators
• Maintain records of student teacher/observer requests, placements, and agreements
• Communicate district expectations, requirements, and timelines to student teachers/observers and university representatives
• Assist with orientation and onboarding processes for student teachers
• Maintain required documentation and ensure compliance with district procedures Human Resources Reception and Administrative Support
• Greet and assist visitors, applicants, employees, and callers in a professional and courteous manner
• Respond to inquiries and direct individuals to appropriate personnel or departments
• Maintain HR office records, files, and correspondence
• Assist with processing and distributing HR forms and documents
• Support HR staff with clerical and administrative duties, including data entry, scheduling, filing, and mail distribution
• Maintain confidentiality regarding employee and district information
• Assist with employment events, job fairs, and recruiting activities as needed Other
• Compile, maintain, and file reports, records, and other required documents
• Follow district safety protocols and administrative procedures
• Perform other duties as assigned by the Director of Human Resources or designee Working Conditions Mental Demands
• Maintain emotional control under stress
• Work with frequent interruptions
• Meet established deadlines Physical Demands/Environmental Factors
• Frequent sitting, standing, walking, and repetitive hand motions
• Occasional lifting and carrying of office materials

Benefits:

Life insurance Paid time off Retirement plan

Work Location:

In person