Program Assistant (Wellness and Engagement) Contra Costa Community College District

•3.5 Martinez, CA Job Details Temporary $56,424

•$68,724 a year 6 hours ago Qualifications Student record keeping English Event scheduling Working with students from diverse cultural backgrounds Data management Driving Resource scheduling coordination Desktop applications Typing Productivity software Legal compliance Office experience Full Job Description Program Assistant (Wellness and Engagement)

Posting Number:

0002336

Location:

Contra Costa College Salary:

YEARLY:

$56,424, step 1

•$68,724, step 5 (see special instructions for step placement)

Position Definition:

To schedule and provide a variety of college services for assigned programs in order to attract, retain and support a diverse population of students; and to provide administrative support to assigned student services programs.

Distinguishing Characteristics:

N/A Examples of Duties/Essential Functions:

Duties may include, but are not limited to, the following: Performs a variety of administrative support functions to assist in coordinating a student services program on assigned campus. Prepares correspondence, memos and statistical materials; answers phones. Compiles data from a variety of sources for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor's Office for the purpose of complying with financial and legal program requirements. Reviews applications or other program documents to determine acceptance. Processes eligibility and services for categorical programs in compliance with Title 5 regulations. Awards and disburses support services (e.g. book vouchers, meal tickets, grants, etc.). Arranges, schedules and assists in the development of training programs for faculty, staff and managers; assists faculty as needed in providing information on specific programs or areas. Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources. Assists in the preparation of presentations, written information and other resource materials concerning available college and community services and programs. Assists in the development and performs delivery of workshops, activities and special programs to provide or promote access to and increased awareness of available student support services and programs; coordinates logistics, scheduling and participant communications. Coordinates with other departments and/or external vendors to arrange for support equipment, materials and services. Prepares and maintains records and files related to student contacts and the provision of services. Participates in and facilitates special events and activities as needed. Establishes appropriate linkages to special populations or community groups served; promotes program through participation in outreach and associations with high schools, middle schools or other local, regional or national organizations. Performs related duties as assigned.

Minimum Qualifications:

Education/Experience:

EXPERIENCE AND TRAINING

Two (2) years of experience performing responsible administrative duties in a related program.

EDUCATION/LICENSE OR CERTIFICATE

Possession of a high school diploma/GED or the equivalent plus additional coursework in a field related to the area of assignment.

CONDITION OF EMPLOYMENT

Must not have any unresolved financial issues with the U. S. Department of Education that would prohibit the ability to obtain National Student Loan Data System (NSLDS) access immediately.

Knowledge Of:

Policies and regulations related to a specific student services program. Applicable laws and statues governing access to public programs and services. Modern office procedures, practices and technology/equipment. Philosophy and objectives of students services programs. Problems encountered by students supported. English usage, grammar, spelling, punctuation and vocabulary. Basic statistical compilation and other record keeping methods and procedures. Modern software applications (Microsoft Office Suite, etc.).

Skill To:

N/A Ability To:

Assist students in identifying concerns and problems and suggest appropriate alternatives to resolve those concerns. Prepare and maintain a variety of records, reports, and confidential materials related to students. Schedule and perform a variety of support functions pertaining to assigned student support program area. Understand and carry out verbal or written instructions. Communicate effectively, both orally and in writing. Work independently and exercise good judgment in performing assigned duties. Keyboard with accuracy. Establish and maintain effective working relationships with those contacted in the course of performing required duties. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications:

Three (3) years of program coordination, student services, administrative support, human services, education, community-based programs, or a related field, preferably in a higher education setting. Experience working with veterans, first-generation college students, low-income students, or historically underserved populations. Familiarity with Contra Costa County community resources and social service systems. Knowledge of basic needs, mental health and wellness, student support services, or case management practices. Experience coordinating workshops, outreach activities, volunteer programs, or student engagement initiatives. Experience supporting grant-funded programs, reporting processes, or compliance activities. Bilingual or multilingual abilities are highly desirable. Possess and maintain a valid drivers license to pick up food lifting up to 50lbs.; as well as evaluate existing food pickup and distribution practices, including logistical constraints related to transportation and staffing, and Develop standardized food pickup schedules, and contingency protocols.

Special Instructions:

PLEASE NOTE

THIS

IS A TEMPORARY POSITION WITH A THREE-YEAR TERM

The Program Assistant is a position designed to support the Office of Wellness and Social Justice. This office supports the overall wellness and basic needs of CCC students, including veterans. Working closely with Student Services staff, this position provides direct student support, program coordination, outreach, event planning, resource distribution, data collection, and administrative assistance to help students access services that promote academic success, well-being, and basic needs security. This position will help support the on-campus food pantry including driving to pickup supplies and receiving/stocking of bulk deliveries. This successful candidate for this position will participate in state Vision Aligned Reporting, general compliance activities, wellness programming, and basic needs resource coordination. This is a two year grant-funded position.

NOTE:

New employees will be placed at the first step which is $56,424 per year, second step $59,268 per year or third step at $62,268 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $68,724 per year is reached on the salary schedule.

Yearly Salary:

$56,424 (Step 1)

•$68,724 (Step 5)

Job Close Date:

10/06/2026

Open Until Filled:

No