Napa EXL Program Assistant

Napa EXL Program Assistant at Napa County Office Of Education Print Application Deadline 7/1/2026 11:55 PM Pacific Date Posted 6/1/2026 Contact Chris Meza 707-492-9018 Number of Openings 1 Salary Pay Range $18 - $22 Per Hour Length of Work Year up to 180 days per year Employment Type Full Time About the Employer The Napa County Office of Education (NCOE) is a public agency that provides academic services and enrichment opportunities for students, teachers and the community, as well as critical business services for school districts. NCOE partners with the five public school districts in Napa County on a variety of programs and issues. NCOE also operates numerous federal and state grants including a robust AmeriCorps program and state-wide projects supporting Special Education students. NCOE's Early Childhood Services program is a leader in inclusive classroom structures. To learn more about working at NCOE, please visit: https://napacoe.org/careers/ View Job Description Requirements / Qualifications

POSITION AVAILABLE

Program Assistant

I STARTING DATE

ASAP Employment Type:

Full Time, up to 180 days per year

RATE:

$18 - $22

DOE Application Deadline:

Until Filled

GENERAL INFORMATION

The Program Assistant works with the management team to plan, organize and perform a wide variety of specialized administrative and technical duties in support of the successful completion of work scope goals and deliverables for grant-funded projects. The Program Assistant works directly under the supervision of the Program Coordinator.

QUALIFICATIONS

• A minimum of 1 year experience working with complex grant-funded projects or related program experience
• Experience in coordinating community programs preferred, particularly in the areas of after school, prevention, volunteers, and health & wellness
• CDL and NCOE driving clearance required
• Bilingual in Spanish preferred

PRIMARY RESPONSIBILITIES

Program Management

• Responsible for providing administrative support to site staff on a regular basis, including support with supplies and materials orders.
• Responsible for assisting with social media, newsletters and regular communication regarding program.
• Maintain program calendar and update calendar with staff info, contacts and resources.
• Represent the project to the public including consultants, advisory members, and constituents.
• Track support requests and coordinate the provision of follow-up technical assistance.
• Responsible to analyze and address problems proactively. Using judgment and discretion, must resolve problems that may not be covered by policy. Reporting
• Track data and prepare draft project reports as required by funding agents
• Responsible for tracking payments and providing reports to management when requested.

Requirements / Qualifications

POSITION AVAILABLE

Program Assistant

I STARTING DATE

ASAP Employment Type:

Full Time, up to 180 days per year

RATE:

$18 - $22

DOE Application Deadline:

Until Filled

GENERAL INFORMATION

The Program Assistant works with the management team to plan, organize and perform a wide variety of specialized administrative and technical duties in support of the successful completion of work scope goals and deliverables for grant-funded projects. The Program Assistant works directly under the supervision of the Program Coordinator.

QUALIFICATIONS

• A minimum of 1 year experience working with complex grant-funded projects or related program experience
• Experience in coordinating community programs preferred, particularly in the areas of after school, prevention, volunteers, and health & wellness
• CDL and NCOE driving clearance required
• Bilingual in Spanish preferred

PRIMARY RESPONSIBILITIES

Program Management

• Responsible for providing administrative support to site staff on a regular basis, including support with supplies and materials orders.
• Responsible for assisting with social media, newsletters and regular communication regarding program.
• Maintain program calendar and update calendar with staff info, contacts and resources.
• Represent the project to the public including consultants, advisory members, and constituents.
• Track support requests and coordinate the provision of follow-up technical assistance.
• Responsible to analyze and address problems proactively. Using judgment and discretion, must resolve problems that may not be covered by policy. Reporting
• Track data and prepare draft project reports as required by funding agents
• Responsible for tracking payments and providing reports to management when requested.

Comments and Other Information

ADDITIONAL RESPONSIBILITIES

• Recruitment calls and outreach
• Flyer development and delivery
• Recruitment data collection and interpretation
• Other recruitment tasks as assigned
• Support School Sites

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to present program information effectively
• Ability to independently, plan, organize, and coordinate work on multiple projects with concurrent deadlines
• Thorough knowledge of project goals and standards
• Knowledge of project policies and procedures to use as guidance, and use of considerable judgment and discretion
• Excellent written and verbal communication skills and the ability to develop and maintain positive working relationships
• Ability to work well across tasks and with multiple teams, including project staff, consultants, NCOE staff, and funders
• Excellent Microsoft Word, Excel and PowerPoint skills
• Attention to detail and good organizational skills Napa County Office of Education is an Equal Opportunity Employer.

State and federal law and Napa County Office of Education policy prohibit discrimination or sexual harassment toward students or staff during any educational activity. Napa County Office of Education does not discriminate on the basis of race, color, national origin, religion, gender, marital or parental status, sexual orientation, age, or handicap in its educational programs, activities, or the employment practices as required by Title VI of the Civil Rights Act, Title IX of the Educational Amendments, the Age Discrimination Act, Section 504 of the Rehabilitation Act, and the Vocational; Educational Act. For information concerning the complaint procedure, call (707) 253-6824. Comments and Other Information

ADDITIONAL RESPONSIBILITIES

• Recruitment calls and outreach
• Flyer development and delivery
• Recruitment data collection and interpretation
• Other recruitment tasks as assigned
• Support School Sites

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to present program information effectively
• Ability to independently, plan, organize, and coordinate work on multiple projects with concurrent deadlines
• Thorough knowledge of project goals and standards
• Knowledge of project policies and procedures to use as guidance, and use of considerable judgment and discretion
• Excellent written and verbal communication skills and the ability to develop and maintain positive working relationships
• Ability to work well across tasks and with multiple teams, including project staff, consultants, NCOE staff, and funders
• Excellent Microsoft Word, Excel and PowerPoint skills
• Attention to detail and good organizational skills Napa County Office of Education is an Equal Opportunity Employer.

State and federal law and Napa County Office of Education policy prohibit discrimination or sexual harassment toward students or staff during any educational activity. Napa County Office of Education does not discriminate on the basis of race, color, national origin, religion, gender, marital or parental status, sexual orientation, age, or handicap in its educational programs, activities, or the employment practices as required by Title VI of the Civil Rights Act, Title IX of the Educational Amendments, the Age Discrimination Act, Section 504 of the Rehabilitation Act, and the Vocational; Educational Act. For information concerning the complaint procedure, call (707) 253-6824. Links Related To This Job Napacoe.org/careers NCOE Core Values Community of Belonging View Other Job Desc. / Ess. Elem. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits

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