Adm Program Assistant I

Adm Program Assistant

I 4.2 4.2

out of 5 stars 263 Farmington Avenue, Farmington, CT 06030 Part-time, Contract University of Connecticut 1,232 reviews

Part-time, Contract Additional Links:

This position is Benefit eligible; click here for an overview of available benefits. This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract. This position is in salary group UHP-02; click here to review the current UHP Pay Plan UConn Health Why UConn Health UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow. At the UCHC, this class is accountable for providing a full range of administrative support and/or entry level program support for an academic/clinical/administrative department or program.

SUPERVISION RECEIVED

Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES

TYPING:

Using a typewriter, word processor or other automated equipment, organizes, formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc. Proofreads for content. Edits using knowledge of grammar, punctuation and spelling. In typing grants must be able to write application from notes, determining appropriate information and format.

FILING:

Organizes and maintains files. Maintains, updates and reviews manuals and reference materials.

CORRESPONDENCE

Screens letters, memos and other materials to determine action needed. Composes correspondence related to duties and responsibilities. Writes and/or edits and disseminates information, promotional and occasional technical matter to support program activities

REPORT WRITING

Assembles data, writes and/or edits reports, requiring general knowledge of subject area. May use complex spreadsheet programs.

INTERPERSONAL

Acts for manager by interpreting established policies and procedures and relates such to others. Makes decisions in manager's absence within prescribed limits of authority. Greets and directs visitors, answers phones, screens and triages incoming calls. May deal with patient crisis, prioritizing needs and assigning.

PROCESSING

Processes paperwork including the arrangement of complex domestic and international travel and international immigration. Monitors and balances monthly budget, tracking expenditures and processing paperwork. Assists in program activities and logistics. Performs related duties as required

MINIMUM QUALIFICATION REQUIRED KNOWLEDGE, SKILL AND ABILITY

Considerable knowledge of office systems and procedures. Considerable knowledge of proper grammar, punctuation, and spelling. Knowledge of business communications. Knowledge of the unit's policies and procedures. Some knowledge of business math. Oral and written communication skills; interpersonal skills. Ability to operate office equipment which may include word processors, computer terminals or other automated equipment.

EXPERIENCE AND TRAINING

General Experience:

Two (2) years' experience above the routine clerk level in office support or secretarial work.

Substitutions Allowed:

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience.

PREFERRED QUALIFICATIONS

Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Proven experience with handling multiple projects at once. Organization skills.

SCHEDULE

This position is part-time, 20 hours per week, Monday through Friday, 4 hours per day. The schedule is between 8:00 am to 5:00 pm, flexibility is needed based on department needs.