at Northwestern University in

Evanston, Illinois, United States Job Description Job Opening Id:

54304

Department:

Medill -

Administration Salary/Grade:

NEX/12

Job Summary:

Coordinates a broad variety of administrative processes & activities for the Medill Local News Initiative. Chief among these is processing incoming and outgoing invoices, managing the numerous accounts of the LNI (including effective forecasting and planning), serving as a point of contact with vendors and contractors, planning and coordinating LNI events and managing LNI document and communication portals (both internal and external), including SharePoint, web site(s), social media channels and external publishing agreements. This person also will ensure the LNI office operates efficiently in support of a hybrid team that located in different parts of the country.

Specific Responsibilities:

Accounting Manages incoming and outgoing invoices for Local News Initiative; Creates & monitors budget statements for all chart strings tied to the Local News Initiative. Assists in preparation of quarterly and annual budgets, including forecasts and reconciliations; Administers budgets and/or accounting balances for multiple awards; Administers budgets for awards &/or dept which may include approving purchases, reimbursements &/or orders. Processes accounting transfers, appropriation & funding changes, deposits, & payroll. Maintains vendor contracts for LNI Verifies that charges are accurate & posted to the appropriate account. Reconciles accounts. Completes journal entries, supported by access and training from Medill Budget Office. Resolves discrepancies &/or outstanding encumbrances. Assists in balancing accounts at close of fiscal year. Coordination Coordinates large scale &/or complex events. Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. To view full details and how to apply, please login or create a Job Seeker account