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Program Assistant, Community Partnerships and Guest Services/ Foundation
Job
Heartland Community College
Normal, IL (In Person)
Full-Time
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Job Description
We seek applicants for a full-time position to assist with day-to-day processes and operations of the Foundation and Community Partnerships, with a focus on supporting functions related to donations, donor information, alumni, and external rentals. This role serves as support for the HCC Foundation Board of Directors and the College's Community Partnerships and Guest Services staff. General responsibilities include, but are not limited to: Serve as support for the HCC Foundation Board of Directors and committees, scheduling meetings, communicating with committee chairs, and preparing information for directors and their meetings. Assist with updating the HCC Foundation Board Policy Manual. Prepare purchase requisitions, Foundation event financial reports, and procurement card statements for both the Community Partnerships and Foundation departments. Assist in the planning and implementation of Community Partnership events, including but not limited to Breakfast at Heartland, Elevate Heartland, Service Day, and Commencement. Also provide support during Foundation events, and other assistance as appropriate. Assist in welcoming and providing support to external rental guests, as needed. In addition, assist with event follow-up and invoicing. Assist with Alumni outreach and correspondence as directed by the supervisor. Maintain the front office, as well as the supplies for the Community Partnerships and Foundation. Assist with special projects as assigned, including those requiring evening and/or weekend hours. Assist with updating the website for the Community Partnerships and Foundation. Protect the confidentiality of sensitive information, including all records and conversations related to students and donors. Associate degree or appropriate experience/education. Excellent written, verbal, and interpersonal communication skills. Experience in successfully organizing and managing the details of multiple diverse tasks simultaneously. Familiarity with Microsoft Office programs, such as Word, Excel, and Outlook. Demonstrated ability to problem-solve, take initiative, and work independently. Ability to work effectively and inclusively within a diverse campus community, including with donors, Board members, employees, and other community members. Availability to work occasional evenings and weekend hours for special events. Familiarity with Raisers Edge fundraising software. Familiarity with 25Live software. Familiarity with LiveAlumni software. Experience with event planning. Experience working with a non-profit board. Applications received by July 6, 2026 will receive priority consideration, with review of applications continuing as needed.