Program Assistant

Program Assistant North Carolina State University

• 4.2 Raleigh, NC Job Details Full-time $35,589
• $64,499 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Vision insurance Life insurance Retirement plan Qualifications Record keeping Google Workspace Stakeholder engagement Catering Staff scheduling Executive administrative support Event vendor coordination Databases Database management Bachelor's degree Calendar management Organizational skills Front desk Productivity software Office management Communication skills Entry level Time management Stakeholder management Full Job Description Job Posting Information Posting Number

PG194985SP

Internal Recruitment No Working Title Program Assistant Anticipated Hiring Range $50,000

• $54,000 Work Schedule 40 hours per week, Monday-Friday, as scheduled.

Occasional evening and weekend work may be required. Job Location Raleigh, NC Department Belk Center for Community College Leadership and Research About the Department The Belk Center for Community College Leadership and Research develops and sustains exceptional community college leaders who are committed to advancing college access and student success, the social and economic mobility of their colleges' students, and the economic competitiveness of their regions. The center provides professional development and research related to current and emerging student success opportunities and challenges facing community college leaders and policymakers in North Carolina and the nation. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

Medical , Dental , and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:

Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Essential Job Duties The Program Assistant provides comprehensive programmatic, operational, and administrative support for the Belk Center's initiatives. This role helps coordinate programs, events, communications, and daily operations that advance the Center's strategic priorities while ensuring a professional and responsive experience for internal and external stakeholders. Key Responsibilities Program and Event Coordination Assist with planning and coordinating workshops, convenings, and other program-related events led by the Belk Center's Leadership and Research teams. Coordinate event logistics including venue reservations, catering, equipment setup, attendee registration, printing, supplies, and materials. Collaborate with presenters, vendors, and campus partners to support successful event execution. Collect, maintain, analyze, and report program participation and outcome data. Provide notetaking, facilitation, and related support for meetings and program activities. Office Oversight Coordinate schedules for program events, team meetings, stakeholder engagements, and conference room reservations. Manage correspondence, records, databases, office supplies, deliveries, and parking logistics for the Belk Center. Serve as building security liaison and support front-office functions including greeting visitors and answering phones. Maintain staff work and vacation schedules and support operational coordination activities. Develop and maintain knowledge of the Belk Center's mission, services, and operational priorities to support evolving organizational needs. Perform additional administrative duties assigned by leadership in support of the Belk Center mission. Administrative Support Provide operational and administrative support to ensure efficient day-to-day office functions. Assist with reports, travel documentation, receipt reconciliation, and reimbursement processes in accordance with university procedures. Coordinate calendars, schedule meetings, and manage logistics for team and stakeholder activities. Support correspondence, document preparation, and executive-level administrative functions as needed. Collaborate with business and finance staff to support operational processes and compliance requirements. Key Qualifications Experience in administrative roles, preferably in an educational setting. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in office software (e.g., Microsoft Office Suite, Google Suite) and familiarity with database management. Other Responsibilities Full-time position located at NC State University. This position is anticipated to be primarily on-site (a minimum of 80% of the time), given the nature of the duties and responsibilities outlined in the job description, which require consistent in-person engagement and coordination. Office environment with some local travel required for events and meetings Qualifications Minimum Experience/Education Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications Experience providing administrative or program support in a higher education, educational, communications, or related environment. Demonstrated ability to coordinate events, meetings, or program activities, including logistics, scheduling, and stakeholder communication. Experience maintaining records, databases, calendars, or program documentation with strong attention to detail and organization. Proficiency using office and collaboration software such as Microsoft Office Suite, Google Workspace, and database management tools. Strong communication, customer service, and time-management skills, with the ability to manage multiple priorities and support operational processes in a fast-paced environment. Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 05/04/2026 Earliest Close Date

• (Positions will be posted until 5:00 PM ET on this date.

Positions remaining posted after this date are still accepting applications but may close at any time.) 05/11/2026 Notice to Applicants Please note that the work history on your resume must also be included in your application. Special Instructions Please include as attachments a resume, cover letter, and contact information for at least three professional references. Position Details Position Number 00112017 Position Type SHRA Position Classification Band Title University Program Associate Position Classification Band Level Journey Position Classification Salary Range $ 35,589

• $ 64,499 Salary Grade Equivalency NC09 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.

Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0 Appointment 12 Month Recurring Mandatory Designation

• Adverse Weather Non Mandatory
• Adverse Weather Mandatory Designation
• Emergency Events Non Mandatory
• Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) Department Id 134001
• Belk Center for Community College Leadership and Research EEO NC State University is an equal opportunity employer.

All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.