SCHOOL DISTRICT

\nNEWMARKET

SCHOOL DISTRICT

- Newmarket, New Hampshire Job Details\n

Job ID:

5865698\n

Application Deadline:

Posted until filled\n

Posted:

Aug 03, 2026 12:00 AM (UTC)\n

Starting Date:

Aug 24, 2026\nJob Description\n

Title:

Administrative Assistant III - Student Services\n

Classification:

4\nReports to: Director of Student Services\n

FLSA Status:

Non-Exempt\n

Effective Date:

4/8/2025\n

Union Status:

N/A\nSummary\nProvides a wide range of complex administrative support functions to assist with the daily operations of Student Services. Helps maintain an organized office and manages daily requests. The role requires initiative and independent judgment in applying established policies, procedures, and methods. Performs additional tasks as needed.\nEssential Functions\n(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)\nPerforms varied daily secretarial, administrative functions in the office of the Director of Student Services.\nAssists the Director managing their calendars, gathering information, obtaining signatures and approvals, and scheduling appointments.\nMonitors Medicaid to ensure that providers are signing off correctly. Manages user accounts by adding new users and making changes for inactive ones. Consults with Medicaid as needed.\nAnalyzes Special Education aid at the end of year by compiling all statements and invoices accumulated throughout the year and incorporating them into each student's financial summary. Drafts and submits multiple versions for various approvals.\nMaintains and files all records and court dates, bills, and Medicaid information on students.\nAnswers phone calls and communicates with parents and staff regarding questions.\nCoordinates with case managers and transportation, in order to ensure appropriate transportation for students.\nNotifies case managers when evaluations/IEPs are completed. Monitors NHSEIS and approves transfer requests through NHSEIS.\nAnalyzes budgets in collaboration with the Director of Student Services.\nAssigns ICD-10 codes in Medicaid to students through their IEPs.\nSends physician forms for Medicaid approval to authorize services.\nPerforms similar or related tasks as required, directed, or as situations dictate.\nManages preschool tuition payments by developing and maintaining a payment tracking system. Processes payments, follows up on outstanding balances, and prepares all payments for deposit through the Business Office.\nMinimum Qualifications\nAssociate's Degree in Business, Finance, Secretarial Studies, or a related field; three to five (3-5) years of administrative office experience; or any equivalent combination of education and experience.\nKnowledge, Ability, Skill\n

Knowledge:

Possesses a thorough knowledge of office procedures, practices, and terminology. Understands the policies and procedures of the school and is proficient in the operation of computer software applications. Familiar with accounting principles and procedures, and has a working knowledge of laws and policies relevant to the district's operations.\n

Ability:

Ability to organize time, work independently and accomplish tasks. Skilled in dealing tactfully and effectively with staff and the public. Capable of prioritizing and completing multiple tasks simultaneously, even with frequent interruptions. Adept at maintaining confidentiality and developing and interpreting complex spreadsheets. Demonstrates strong accuracy and attention to detail.\n

Skills:

Expertise in utilizing technology, includingGoogle Suite, Microsoft Suite, Frontline, and SERPP. Demonstrates exceptional written and oral communication skills, along with robust organizational abilities.\nSupervision\n

Received:

Works under the direction of the Director of Student Services.\n

Exercised:

None\n

Responsibility:

Performs a range of responsible duties that demand a comprehensive understanding of departmental operations. Utilizes considerable judgment to independently complete tasks and analyze situations that may not be clearly defined by existing precedents or procedures.\nJob Environment\nWork is conducted in a typical office environment; which is moderately noisy, and subject to frequent interruptions.\nOperates standard office equipment such as computers, calculators, copiers, and fax machines.\nCommunication occurs via phone, written correspondence, and in person interactions ; typically involving the exchange of information and discussion of routine to semi-complex issues..\nRegular contact is made with vendors, school personnel, teachers, and administrators.\nErrors could lead to delays in departmental services and may have legal and/or financial consequences.\nPhysical Requirements\n(The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)\nWhile performing duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 25 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed.\n(This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.)\nEqual Opportunity/Americans with Disabilities Act Employer\n

Position Type:

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