A Teacher Assistant assists classroom teachers by providing extra individual attention and instruction to students. Helps teachers with recordkeeping, preparation for lessons and activities and supervising students. May work with special education students, or work in a school library or computer lab; may be called teacher aide or paraprofessional.
Administrative Assistant, Teacher Support Posting Number:
S316
P Department:
K-12
Education Department Position Type:
Staff Job Description:
Job Summary The Administrative Assistant provides critical support to the K-12 Education Office by assisting with organizational practices and support tasks necessary for the work of the Teacher Support Team. Working closely with the Administrative Coordinator of School Support and the Directors of the School Support Team, this position is primarily focused on supporting the Director of Teacher Support with administrative tasks in a business office setting. Candidates must fully support the mission and philosophy of Hillsdale College and, specifically, the K-12 Education Office. The ideal candidate will be a strong communicator, well-organized, proactive, skilled in managing multiple projects, and committed to supporting classical education. This role will direct administrative support while also serving as an essential liaison between the Hillsdale K-12 office and a nationwide network of schools. Essential Job Functions 1. Provide direct administrative support to the Director of Teacher Support, including scheduling meetings, managing calendars, and handling correspondence. a. Assist with document preparation, proofreading, and organization of reports, presentations, and training materials for teachers, teacher coaches, and other members of the school leadership times. b. Assist in event-planning or event content contributions related to the Teacher Support Team (i.e., New School Training, School Leader Bootcamp, School Leader Conference, and Summer Conference) c. Draft agendas, take meeting notes, and coordinate follow-ups for meetings within the Teacher Support Team d. Serve as a liaison between the Director of Teacher Support and teachers or members of school leadership teams, ensuring smooth communication and timely responses 2. Assists in providing administrative support to the Administrative Coordinator for School Support as necessary a. Aids in managing manual and digital filing systems. b. Contributes to maintaining data and files on K-12 affiliate schools. c. Assists in creating various reports on K-12 and K-12 affiliate schools. d. Works closely with K-12 Education staff, including those at Hillsdale Academy, to ensure smooth collaboration in its collective work. e. Delivers other administrative support as necessary and assigned, including assisting in group meetings, creating reports, booking travel, and assisting with the maintenance of budgetary records and processes. 3. Maintains and safeguards a strict level of confidentiality, as appropriate. 4. Assists in identifying opportunities for process and office management improvements, as well as the design and implementation of new systems.
Required Qualifications:
Education and Experience This position requires a high school diploma (some college experience preferred) and a minimum of two years of administrative experience or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job. Preferred Experience Background in educational administrative support, event planning, or teacher training administration. Experience coordinating leadership coaching arrangements, professional development programs, or training programs for schools. Knowledge of school operational and governance structures, leadership evaluation methods, and strategic planning for K-12 institutions.
Other Skills:
Ability to learn and follow office procedures Proficiency in basic Microsoft applications. Ability to master and effectively use office-specific software applications (Box, Asana, etc.) Excellent oral and written communication skills with the keen ability to understand and follow oral and written instructions. Ability to support a fast-paced, deadline-driven environment Provide logical, consistent organization and a keen attention to detail. Understand the necessity of discretion and maintaining strict confidentiality.
Physical Demands:
Personal Characteristics The K-12 Education Office interacts routinely with College staff, visitors, and donors. A neat appearance and a pleasant relationship that is supportive of the College mission are essential. This relationship needs to be supportive and professional while maintaining confidentiality as needed. Code of Commitment Be a good representative of Hillsdale College to promote the liberal arts, the College's original Articles of Association, and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.
Open Date:
08/28/2026
Open Until Filled:
No Supplemental Questions:
Required fields are indicated with an asterisk (•). Documents Needed To Apply (Required Documents & Optional Documents): Required Documents Resume Cover Letter Optional Documents
