Program Assistant

Job Category Staff & Executive - Administrative & Support Overview The School of Nursing is one of eight schools of Rutgers Biomedical and Health Sciences. As part of the Rutgers Biomedical and Health Sciences division, the School of Nursing (Newark, New Brunswick, and Blackwood) offers unique opportunities in education, research, and practice at a leading national research university which is the state's preeminent, comprehensive public institution of higher education. Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs that are preparing nurse leaders of today and tomorrow at campus locations in Newark, New Brunswick, and Blackwood, NJ. Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers School of Nursing located in New Brunswick, NJ is seeking a Program Assistant for its Division of Simulation and Clinical Learning. The Program Assistant provides general support by maintaining databases of all required clinical placement logistics. Assists with the administrative and office management activities associated with clinical placements, student clinical requirements, and clinical/student tracking databases. The incumbent typically works at a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures.

Duties include:

Provides for the daily management of the clinical databases Assists with all new student and faculty entries in the appropriate databases. Assists in onboarding all new nursing students into clinical software. Collaborate with administrators and faculty in scheduling orientation sessions for clinical system training. Maintains and updates existing student accounts with clinical placements information. Updates and maintains accurate clinical placement, clinical site contact information, and clinical faculty information in the appropriate databases.. Collaborates with clinical operations team in updating semester schedules accurately and timely. Assists with dissemination and tracking status of clinical placement requests Maintains the most up-to-date scheduling information Assists with adjunct faculty hiring process. Enters part-time faculty appointments into payroll in collaboration with clinical operations team Maintains adjunct faculty database and their respective employment requirements

FLSA:

Exempt Grade:

18S Minimum Salary 51988.000 Mid Range Salary 61929.000 Maximum Salary 72984.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status:

Full Time Working Hours 37.50

Standard Hours:

37.50

Daily Work Shift:

Day Union Description:

HPAE 5094

Payroll Designation:

PeopleSoft Terms of Appointment:

Staff - 12 month

Position Pension Eligibility:

ABP Required Knowledge, Skills, and Abilities Bachelor's Degree in a related field A minimum of one (1) year of professional-level experience required. Equivalent experience, education, and/or training may be substituted for the degree requirement. Advanced knowledge of office and administrative practices and principles, knowledge of standard office equipment/programs and excellent written, verbal, and communication skills with a diverse population. Must have strong organizational skills and the ability to pay careful attention to details and work in a fast-paced, team environment. The ability to exercise discretion and ensure a high-level of confidentiality and the ability to establish and maintain effective and harmonious work relationships with faculty, staff, students, and the general public are essential. Must have professional experience in an administrative and/or support services function and literacy in the Microsoft Office Suite. Preferred Qualifications Exxat Prism, Banner, Marketplace, Cornerstone, Adobe, and other customized software experience

Regional Campus:

Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus:

Piscataway (RBHS) City New Brunswick State NJ