Administrative Assistant to the Teachers Center

Position Title Administrative Assistant to the Teachers' Center Required Application Type School Related Personnel Salary/Pay Scale $20.30 per hour Job Description 37.5 hours per week, 12 months per year. Includes benefits and NYS retirement. The Brighton Teacher Center (BTC), which is the office responsible for professional learning management and onboarding of new personnel is seeking an organized, proactive, and detail-oriented assistant to provide comprehensive administrative and financial support for all BTC and the office for curriculum and instruction programs, professional learning initiatives, and Policy Board operations. This critical role ensures the smooth functioning of professional development across the district. Key Responsibilities and Essential Functions The BTC Secretary's duties fall into three main categories: 1. Professional Learning and Program Support −

Professional Development Management System:

Accurately enter and manage all in-district and out-of-district professional learning workshops, conferences, and user accounts within the professional development management system platform. −

Registration and Attendance:

Process registrations, confirm attendance from sign-in sheets (kept for 8 years as required by the State Education Department), and manage user changes for new, retiring, or position-changing employees. −

Onboarding Support:

Assist the Director with New Teacher Orientation planning, including booking meeting rooms, arranging catering with Food Service, and managing RSVP spreadsheets. −

Logistics:

Manage Central Office conference room reservations and approvals via reservation platform. −

Presenter Support:

Draft Letters of Confirmation and Contractual Service Agreements for outside presenters and arrange catering when approved. − Director and Asst. Superintendent for

Curriculum and Instruction Support:

Assist in the scheduling and organization of the multiple professional learning programs offered during the summer and throughout the school year. 2. Financial and Administrative Management −

Purchasing & Budget:

Write and process Purchase Orders (POs) for Grant and General Fund budgets, tracking Grant expenditures on a dedicated PO list spreadsheet. −

Reconciliation:

Reconcile the district credit card statement monthly by recording PO numbers and budget codes for each line item. −

Reimbursement:

Process employee reimbursement requests for out-of-district conferences and OSI pre-event approvals. −

Payroll:

Review and approve payroll vouchers for BTC, Curriculum & Instruction (CI), and other designated pay authorization codes. −

Vendor/Presenter Setup:

Initiate the setup of new vendors by sending W-9 forms to Accounts Payable. −

Library Management:

Manage the circulation of the Professional Library Collection using the Library System. 3. Policy Board and Communication −

Board Support:

Serve as an active member of the BTC Policy Board, representing the clerical unit. −

Meeting Documentation:

Record and distribute minutes for monthly Policy Board meetings. −

Website Maintenance:

Maintain and update the BTC page on the BCSD website (both public and Staff Only) under the supervision of the Director. Civil Service Title Office Clerk II Job Qualifications Must be on the current Office Clerk II certification of eligibles, be eligible for a transfer or be eligible to take the Office Clerk II exam. Required Skills and Qualifications − Proficiency with Microsoft Office Suite (Excel required for budget/PO tracking). − Experience or capacity to learn specialized software systems. − Exceptional organizational skills and attention to detail, especially regarding financial documentation and record retention (e.g., 8-year sign-in sheet retention). − Ability to manage multiple complex tasks, such as coordinating all travel logistics for out-of-district events (PO processing, hotel authorization, tax exemption forms). Specialized Software as of 2025-26 −

FRONTLINE

− WinCap − IncidentIQ − Follet Library − Microsoft Suite with intermediate knowledge of Microsoft Excel Application Procedure Join the Brighton Central School District! Please visit our website (www.bcsd.org) and apply for this position by using the Job Opportunities tab under Quick Links on our homepage. Why Brighton Central School District? The Brighton Central School District in upstate New York is located in a family-oriented community offering excellent public services and recreation to residents of all ages. The town includes attractive residential properties, small businesses and professional office buildings with convenient access to the City of Rochester's cultural, educational and commercial opportunities. Brighton is a cosmopolitan community with people of diverse nationalities, religions and ethnic backgrounds. The name Brighton Central Schools has become synonymous with quality education, and many of our district's residents choose to live here because of our outstanding educational system. Students, staff, parents and residents are proud of their schools and maintain an active interest and involvement long after their children have grown. This translates into strong, consistent support for budgets and capital projects. The school district attracts a highly experienced, stable faculty who find the district a personally and professionally rewarding place to work. Parents play a special role in all schools as volunteers, as members of the PTSA, and as participants in school committees and decision-making. Brighton's compact geography makes it ideal for our school organization, which includes four district-wide schools in which all students in each grade attend the same building. All the district's buildings have been renovated or expanded to more adequately meet the needs of an educational program in the 21st century. Commitment to

Diversity:

Diversity, equity, and inclusion are integral to a thriving community of learners. Brighton is deeply committed to empowering students to celebrate diversity, equity, and inclusion as they embark on achieving their full potential for personal development, educational success, and lifelong learning. Brighton Central School District seeks candidates for faculty and staff positions that are eager to make Brighton an even more diverse and inclusive district for its students to thrive within. A range of backgrounds and perspectives leads to a variety of ideas, knowledge, and approaches, and we believe that a deep understanding and valuing of differences is necessary to our overall mission. We are committed to equipping students with knowledge, values, and skills that will enrich their lives and enable them to become responsible, contributing citizens of a changing global community. We seek to foster a community that appreciates the benefits and responsibilities of living in a diverse world. The Brighton Central School District is an equal opportunity employer and does not discriminate against any employee or applicant for employment in its programs and activities on the basis of race, color, national origin, sex, disability, or age. Further, the District does not discriminate on the basis of religion or creed, sexual orientation, military status, marital status, domestic violence victim status, criminal arrest or conviction record, or any other basis prohibited by state or federal non-discrimination.

About Rochester:

This metropolitan region is known for its vast selection of family-oriented activities and attractions. The third largest city in New York State, the greater Rochester region is inhabited by a little more than one million people. Conveniently located, Rochester is a six hour drive from New York City, 3 1/2 hours from Toronto and 90 minutes from Niagara Falls. From listening to great jazz on the streets to children being entertained at the second largest children's museum in the U.S., Rochester is filled with museums, attractions, music, theater, festivals, sports, special events and more. Former home to pioneers and independent thinkers like Susan B. Anthony and Frederick Douglass, Rochester has worked hard to preserve and honor its history. Ultimately, Rochester's biggest asset is its people - Rochester is a welcoming and friendly place. Job Category Clerical Job Location Central Office