EED Program Assistant

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Job Title:

EED Program Assistant Department:

Engineering | Engineering Education This position serves the Department of Engineering Education (EED) by coordinating administrative functions of the department; representing the department to other administrators and outside agencies; assisting the chair in administration, scheduling, and planning of appointment calendar and travel; managing all details of chair's travel, including coordination of national and international travel itineraries requiring independent decision making, coordination and prioritizing of the chair's schedule and commitments, and post-travel organization and reimbursements; preparing the schedule, agendas, communications, meeting minutes for the department Faculty and Staff meetings and other similar meetings (e.g., Advisory Board meetings); coordinating faculty and staff meetings with the chair; arranging campus visits for department guests (e.g., research seminar speakers, KEEN visits, etc.) including travel, agenda preparation, visit coordination, and reimbursement; preparing department surveys and reports; serving on faculty search committees and reinforcing the importance of practices that support recruitment of a diverse, exceptionally well qualified faculty as needed; assisting with faculty professional leave, annual performance evaluation process for faculty and staff; assisting with visiting scholars; managing materials for faculty reappointment, college Promotion and Tenure (P&T), faculty onboarding and offboarding processes; management of the unit's file storage system; preparing and distributing weekly announcements to the department; undertaking chair special projects; technology oversight for the department; overseeing EED listservs; supervising and providing work assignments to front desk student employees; serving on the professional development and recognition committee as the chair's liaison. 33% - serves as assistant to department chair by coordinating administrative functions of the department; representing the department to other administrators and outside agencies; assisting chair in administration, scheduling, and planning of appointment calendar and travel; managing all details of chair's travel, including coordination of national and international travel itineraries requiring independent decision making, coordination and prioritizing of the chair's schedule and commitments, and post-travel organization and reimbursements; managing the chair's complex appointment calendar and coordinating with other leaders' calendars as necessary; preparing, finalizing and/or editing institutional reports requested of chair; resolving department operational problems and employee complaints and grievances 34% - Prepares the schedule, agendas, communications, meeting minutes, and materials (e.g., PowerPoint presentations, surveys, etc.) for the department Faculty and Staff meetings, Advisory Board meetings, etc.; prepares the monthly department Executive Committee meeting schedule, agenda, communication of the agenda, meeting materials and operation, and meeting minutes; Schedules meetings with Human Resources, Fiscal, and Advancement; Schedules monthly meetings with direct reports to the chair; Prepares the Department and Programmatic Advisory Board Meeting schedules, agendas, agenda communication, meeting materials and operation, PowerPoint presentations, and meeting minutes; Arranges campus visits for department guests (e.g., research seminar speakers, KEEN visits, etc.) including travel, agenda preparation, visit coordination, and reimbursement; Prepares department surveys and reports 33% - serves as coordinator for faculty search committees and reinforces the importance of practices that support recruitment of a diverse, exceptionally well qualified faculty; assists with faculty professional leave, annual performance evaluation process for faculty and staff; assists with visiting scholars; manages faculty reappointment, College Promotion and Tenure (P&T), faculty onboarding and offboarding processes; reviews P&T and hiring files for adherence to guidelines; coordinates award nominations for department chair (to include faculty, staff and alumni); attends department meetings; maintains files; performs general administrative and clerical duties; assists with coordination of meetings, committees and faculty and department annual events; other duties and special projects as assigned; Required Qualifications High School Diploma or GED, Associate's degree in relevant field, four years of relevant experience. Proficient in multi-tasking problem-solving and critical thinking. Proficient in the use of Microsoft Office Desired Qualifications Bachelor's degree or relevant experience, Knowledge of University policies rules and regulations Workday system, DocuSign, OnBase PI Portal and Excel. four plus years of relevant experience preferred.

Additional Information:

Required:

Resume Hirig Range:

$24.76 - 32.33

Location:

Smith Laboratory (0065)

Position Type:

Regular Scheduled Hours:

40

Shift:

First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. At Ohio State, you'll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that's right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you'll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you're part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America's leading academic health centers. We're a team of dedicated colleagues with access to boundless resources that support you. Review the Frequently Asked Questions for details on using Workday and submitting your application.