Job ID:

5880806\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\nPosition Title\nExecutive Assistant to the Chief Director of Special Education/Student Services\nDepartment\nSpecial Education and Student Services\nReports To\nChief Director of Special Education and Student Services\nClassification\nConfidential/Executive Administrative Support - Secretary\nFLSA Status\nTo be determined by Human Resources based upon the duties performed and applicable FLSA requirements.\nPosition Summary The Executive Assistant to the Chief Director of Special Education and Student Services provides high-level confidential, administrative, organizational, and clerical support to the Chief Director and the Office of Special Education and Student Services. The position supports departmental compliance with applicable District policies and procedures and federal and Pennsylvania requirements, including, as applicable, the Individuals with Disabilities Education Act (IDEA), Family Educational Rights and Privacy Act (FERPA), Section 504 of the Rehabilitation Act, Chapter 14 of the Pennsylvania Code, Chapter 15 of the Pennsylvania Code, and Pennsylvania Department of Education (PDE) requirements. This is an administrative support position. The Executive Assistant does not independently make decisions regarding student eligibility, evaluations, IEP programming, educational placement, disciplinary manifestation determinations, or the provision of special education and related services. Minimum Qualifications\nEducation\nHigh school diploma or equivalent required.\nAssociate degree in business administration, office administration, education, human resources, public administration, or a related field preferred.\nBachelor's degree preferred but not required.\nExperience\nMinimum of three (3) years of progressively responsible administrative, executive assistant, secretarial, or office support experience preferred.\nExperience supporting a senior-level administrator or department director strongly preferred.\nExperience working in a public school District, intermediate unit, educational organization, governmental agency, or similar environment preferred.\nExperience working with special education, student services, confidential student records, or compliance-related documentation strongly preferred.\nKnowledge and Skills\nThe successful candidate should demonstrate:\nExcellent organizational and time-management skills.\nStrong written and verbal communication skills.\nAbility to manage multiple priorities and deadlines simultaneously.\nHigh degree of professionalism, discretion, judgment, and confidentiality.\nStrong attention to detail and accuracy.\nAbility to work independently while following established procedures.\nAbility to maintain complex electronic and physical records.\nProficiency with Microsoft Office and/or Google Workspace.\nAbility to learn District student information, special education, records-management, HR, financial, and workflow systems.\nAbility to create and maintain spreadsheets, trackers, databases, calendars, reports, and presentations.\nAbility to communicate effectively with families, administrators, teachers, support staff, attorneys, advocates, agencies, and community partners.\nGeneral knowledge of IDEA, FERPA, Section 504, Chapter 14, Chapter 15, and PDE special education requirements, or the ability to acquire such knowledge through training.\nAbility to understand the distinction between administrative support responsibilities and decisions reserved for appropriately qualified professional and administrative personnel.\nPhysical and Work Requirements\nAbility to perform standard office and computer-related functions for extended periods.\nAbility to communicate effectively in person, electronically, virtually, and by telephone.\nAbility to organize, retrieve, and maintain electronic and physical records.\nAbility to occasionally lift and transport office materials consistent with District requirements.\nRegular and predictable attendance is an essential function of the position.\nReasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable law.\n

Pay:

Per (WPESSA Negotiated Contract)\nEqual Opportunity Statement\nThe William Penn School District is committed to providing equal employment opportunities consistent with applicable federal and state law and District policy. Employment decisions shall be made without unlawful discrimination based upon any legally protected classification.\nDisclaimer\nThis job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not intended to constitute an exhaustive list of all duties, responsibilities, qualifications, or requirements. The William Penn School District reserves the right to modify, add, remove, or reassign duties and responsibilities based upon District needs and applicable law.\n

Position Type:

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Executive Assistant to the Chief Director of Special Education and Student Services