Management & Program Assistant, Rapid City FSDO, GLSD23

Management & Program Assistant, Rapid City

FSDO, GLSD23

Department of Transportion Federal Aviion Administrion FAA, Flight Standards Service, Office of General Aviion Safety Assurance, Rapid City

FSDO, GLSD23

Summary The incumbent oversees a range of administrive tasks th support the daily functions of the FSDO. Responsibilities include managing correspondence, assisting with timekeeping, da analysis, event scheduling, policy explanion, and system coordinion, often requiring independent problem-solving and decision-making, as well as team interaction. Additional duties may be assigned as necessary. Learn more about this agency Summary The incumbent oversees a range of administrive tasks th support the daily functions of the FSDO. Responsibilities include managing correspondence, assisting with timekeeping, da analysis, event scheduling, policy explanion, and system coordinion, often requiring independent problem-solving and decision-making, as well as team interaction. Additional duties may be assigned as necessary. Learn more about this agency Overview Help Accepting applicions Open & closing des 05/14/2026 to 05/20/2026 Salary $48,875

• $82,232 per year The salary listed above includes 17.06% locality pay for Rapid City, SD duty locion. FV-E $48,875
• 73,312 FV-F $54,819
• 82,232 Pay scale & grade FV E
• F Locion 1 vacancy in the following locion: Rapid City, SD Telework eligible Yes—As determined by Agency policy. This is not a 100% telework or remote position. Travel Required 25% or less
• The job may require up to 25% travel.

Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential F Job family (Series) 0344 Management And Program Clerical And Assistance Supervisory stus No Security clearance Other Drug test No Announcement number

ACE-FS-26-KJCGL09-98704

Control number 869268600 This job is open to Help Internal to an agency Current federal employees of the hiring agency th posted the job announcement. Clarificion from the agency Open to current permanent FAA employee FAA wide Duties Help Duties the

FV-0344-E

Band:

Performs basic and routine tasks under the general direction of the Office Manager, Frontline Manager, or Administrive Officer in day-to-day operions of the office. Receives ors and callers. Ascertains the nure of the /call and directs the individual to the approprie office/team. Prepares various reports and composes and types routine correspondence such as letters and memorandums. Reviews outgoing correspondence for grammical and procedural accuracy. May serve as the time and tendance focal point for the office. Verifies time and tendance informion and reports discrepancies to manager. Ensures travel authorizions and other travel documents are prepared accurely and comply with regulory guidelines. Reviews office procurement requirements for supplies, equipment, and services. Coordines and prepares procurement requests utilizing various system applicions. Assists in a variety of administrive programs such as the government motor vehicle program, property accountability, office training program, and personnel program the direction of management. Examines current office practices and policies and recommends improvements. Keeps staff current on procedural changes. Utilizes a variety of software programs to accomplish assignments. Provides files and records management oversight. Performs other duties as assigned. Duties the

FV-0344-F

Band:

Performs a combinion of routine, multiple, and varying assignments under the limited direction of the Field Office and Frontline Management Team. Assists Office Manager and Frontline Management Team, as well as the Administrive Officer, in day-to-day operions, and may act as a lead for other support staff to coordine multiple assignments for the Field Office. Performs back-up duties in the absence of the Administrive Officer. Work activities typically support multiple projects/programs and contribute to the objectives of the organizional unit. Applies experience and advanced knowledge to plan and perform administrive assignments for projects/programs. Has a broad understanding of how administrive assignments contribute to organizional activities. Responsible for compiling, tracking, and analyzing da; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanion of organizion policies; and coordining the implemention of new office policies and systems. Utilizes a variety of software programs to accomplish assignments. Demonstres considerable independence in planning time, and coordines as needed with the Office Manager, Frontline Management Team, and Administrive Officer to prioritize assignments and use assigned resources. Often helps others plan and identify resources to accomplish projects/programs/tasks. May provide recommendions to improve work processes. Resolves most problems and work issues without the assistance of the Office Manager, Frontline Management Team, or Administrive Officer. Identifies and informs Office Manager, Frontline Management Team, Administrive Officer, and/or other employees of problems/issues th require their tention and helps them develop and recommend solutions. Provides guidance to lower level administrive support staff for handling routine problems and issues. Utilizes the government travel system as necessary, and assures compliance with established procedures and cost accounting da. Requirements Help Conditions of employment US Citizenship is required. Selective Service Registrion is required for males born after 12/31/1959. Must submit an SF50 (See Required Documents). Position designed as Low Risk. A background investigion may be required. Selectee required to report to an FAA/AVS facility. This is not a 100% telework position. Situional telework may be available based on the needs of the Office. Qualificions To qualify for this position the FV-E level, you must demonstre in your applicion th you possess least one year of specialized experience equivalent to the

FV-D, FG/GS-5/6

level. Specialized experience is experience th has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automion software systems/programs to cree letters/memos, reports, spreadsheets; experience in performing a wide variety of administrive functions to include records keeping, travel administrion, time and tendance management, organizing and managing files and records; scheduling meetings, and other administrive functions in support of an office. To qualify for this position the FV-F level, you must demonstre in your applicion th you possess least one year of specialized experience equivalent to the

FV-E, FG/GS-7/8

level. Specialized experience is experience th has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position. Specialized experience is defined as experience using various office automion software systems/programs to cree letters/memos, reports, spreadsheets; experience in performing a wide variety of administrive functions with little to no guidance/direction from supervisor/management to include records keeping, travel administrion, time and tendance management, organizing and managing files and records; scheduling meetings, and other administrive functions in support of an office. Applies experience and advanced knowledge to plan and perform administrive assignments for projects/programs. Qualificions must be met by the closing de of this vacancy announcement. Educion Educion is not qualifying for this position and may not be substituted for experience. Ingrade/Downgrade applicions accepted.

Interviews:

All or some or none of the candides may be interviewed. Selectee must report to the advertised facility.

INCOMPLETE APPLICATIONS

: Please ensure you answer all questions and follow all instructions carefully. Errors or Omissions may impact your ring or may result in you not being considered for the job. Your applicion/resume must have your official title, grade, series and employment des in your work history. As a part of the Federal-Wide Hiring Reform Initiive (streamlining the hiring process), the FAA is committed to elimining the use of the Knowledge, Skills and Ability (KSA)/Leadership and Management Dimension (LMD)

NARRATIVES

from the initial applicion in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a

NARRATIVE

response in the text box listed below each KSA/LMD. In lieu of providing a

KSA NARRATIVE

response in the text box listed below each KSA/LMD, in your work history on your resume/applicion, please include informion th provides specific examples of how you meet the response level or answer you chose for each KSA/LMD. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers evalued further to valide whether the level th you selected is approprie based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as approprie. Please also ensure EACH work history includes ALL of the following informion: Job Title (include series and grade if Federal Job); Duties (be specific in describing your duties); Employer's name and address; Supervisor name and phone number; Start and end des including month and year (e.g. June 2007 to April 2008); Full-time or part-time stus (include hours worked per week); & Salary. Determining length of Experience is dependent on the above informion and failure to provide ALL of this informion may result in a finding of ineligible due to an incomplete applicion. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your ring or may result in you not being considered for the job. Your work history examples should be specific and clearly reflect the highest level of ability. Eligible applicants meeting the minimum qualificion requirements and selective factor(s), if applicable, may be further evalued on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluion, applicants placed in one of the following cegories: score order, cegory grouping, or alphabetical and referred to the selecting official for considerion. Applicants must apply online to receive considerion for this vacancy announcement. Faxed, mailed or e-mailed applicions cannot be accepted. If you need to submit additional documents to supplement your on-line applicion, e.g. SF-50, you may upload these documents with your applicion in USAJOBS. This position may be filled the FV-E or FV-F level. If filled the FV-E level, this announcement does not constitute a commitment or an obligion on the part of management to promote the employee selected some future de. Promotion to the FV-F level will depend upon the employee meeting all training, qualificion requirements and recommendion by the supervisor. Preview job questionnaire Make sure your resume includes detailed informion to support your qualificions and answers to the job questionnaire. Additional informion We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigion. A one-year probionary period may be required. The person selected for this position may be required to file a financial disclosure stement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviion-reled companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements This is not a bargaining unit position. Links to

Important Informion:

Locality Pay , COLA Expand Hide additional informion Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How you evalued You evalued for this job based on how well you meet the qualificions above.

IMPORTANT

Applicants may be red on the extent and quality of experience, educion, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantied. Ensure th your applicion package/resume supports your responses. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required documents Required Documents Help All Applicants MUST provide a copy of their most recent SF-50 (Notificion of Personnel Action) which verifies current position, title, series, grade, tenure, and organizion of record as shown below. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notificion of Personnel Action) containing informion in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organizion of record by the closing de of the announcement. You may fax your SF-50 or upload it into the on-line applicion. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help Applicants may be required to complete one or multiple assessments as part of the evaluion process. This assessment aims to evalue the competencies and qualificions essential for the position. You must apply online to receive considerion. Your applicion must be submitted by 11:59 PM Eastern Time on the Close De for it to be accepted. If you are applying for positions associed with FAA registers, your applicion must be submitted the time a referral list is creed in order to receive considerion for positions associed with a register.

RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.

Please ensure EACH work history includes ALL of the following informion: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualificions and include job title, employer name, start/end des, number of hours worked per week. Educion, certificion or licensure: If required, educion should include school/institution name, completion de, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above informion and failure to provide ALL of this informion may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded informion again when applying for future vacancies. Agency contact informion

KARLA J CANADA

Phone 1 (816) 329-2672 Fax 1 (816) 329-2656 karla.canada@faa.gov Address Federal Aviion Administrion ACE Regional HR Services Division 1100 Main Street

AHF-N400

Kansas City, MO 64106 US Next steps Once we receive your complete applicion, the Human Resources Office will conduct an evaluion of your qualificions. Eligible and qualified candides referred to the hiring manager for considerion. You contacted directly if selected for an interview. For instructions on how to check the stus of your applicion, please go to: USAJOBS Help Guide . Important

• If you make any changes to your applicion, you must resubmit it.

If you make changes to your applicion and do not resubmit it, your changes will not be considered part of your applicion package, and only your previously submitted applicion evalued. All qualified applicants considered regardless of political affiliion, race, color, religion, nional origin, gender, sexual oriention, marital stus, age, disability, or other non-merit factors. DOT provides reasonable accommodions to applicants with disabilities. If you need a reasonable accommodion for any part of the applicion and hiring process, please notify the agency contact listed in the Agency Contact Informion section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodion request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodion made on a case-by-case basis. Additional informion on reasonable accommodions procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Required Documents Help All Applicants MUST provide a copy of their most recent SF-50 (Notificion of Personnel Action) which verifies current position, title, series, grade, tenure, and organizion of record as shown below. If you are an FAA employee, you MUST provide a copy of your SF-50 (Notificion of Personnel Action) containing informion in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organizion of record by the closing de of the announcement. You may fax your SF-50 or upload it into the on-line applicion. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help Applicants may be required to complete one or multiple assessments as part of the evaluion process. This assessment aims to evalue the competencies and qualificions essential for the position. You must apply online to receive considerion. Your applicion must be submitted by 11:59 PM Eastern Time on the Close De for it to be accepted. If you are applying for positions associed with FAA registers, your applicion must be submitted the time a referral list is creed in order to receive considerion for positions associed with a register.

RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.

Please ensure EACH work history includes ALL of the following informion: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualificions and include job title, employer name, start/end des, number of hours worked per week. Educion, certificion or licensure: If required, educion should include school/institution name, completion de, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above informion and failure to provide ALL of this informion may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded informion again when applying for future vacancies. Expand Hide how to apply Agency contact informion

KARLA J CANADA

Phone 1 (816) 329-2672 Fax 1 (816) 329-2656 karla.canada@faa.gov Address Federal Aviion Administrion ACE Regional HR Services Division 1100 Main Street

AHF-N400

Kansas City, MO 64106 US Next steps Once we receive your complete applicion, the Human Resources Office will conduct an evaluion of your qualificions. Eligible and qualified candides referred to the hiring manager for considerion. You contacted directly if selected for an interview. For instructions on how to check the stus of your applicion, please go to: USAJOBS Help Guide . Important

• If you make any changes to your applicion, you must resubmit it.

If you make changes to your applicion and do not resubmit it, your changes will not be considered part of your applicion package, and only your previously submitted applicion evalued. All qualified applicants considered regardless of political affiliion, race, color, religion, nional origin, gender, sexual oriention, marital stus, age, disability, or other non-merit factors. DOT provides reasonable accommodions to applicants with disabilities. If you need a reasonable accommodion for any part of the applicion and hiring process, please notify the agency contact listed in the Agency Contact Informion section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodion request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodion made on a case-by-case basis. Additional informion on reasonable accommodions procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office. Expand Hide next steps Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Overview Help Accepting applicions Open & closing des 05/14/2026 to 05/20/2026 Salary $48,875

• $82,232 per year The salary listed above includes 17.06% locality pay for Rapid City, SD duty locion. FV-E $48,875
• 73,312 FV-F $54,819
• 82,232 Pay scale & grade FV E
• F Locion 1 vacancy in the following locion: Rapid City, SD Telework eligible Yes—As determined by Agency policy. This is not a 100% telework or remote position. Travel Required 25% or less
• The job may require up to 25% travel.

Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Excepted Promotion potential F Job family (Series) Supervisory stus No Security clearance Drug test No Announcement number

ACE-FS-26-KJCGL09-98704

Control number 869268600