Key Responsibilities CTE Data Management & Compliance Operational Data:

Maintain, enter, update, and retrieve department operational data, including financial, statistical, credential, and program metrics. Compile comprehensive reports as assigned.

Credential Tracking:

Manage student registration and progress tracking for industry credentials and technical skill assessments.

Compliance Support:

Assist with state and federal reporting requirements, ensuring all CTE-related documentation and compliance measures are accurately prepared and submitted.

Financial, Inventory, & Procurement Administration Purchasing:

Research vendor quotes, prepare purchase requests, and process purchase orders for both CTE and Athletic equipment/supplies.

Inventory Control:

Track and maintain active inventory records for instructional supplies, athletic gear, and department equipment.

Budget Tracking:

Maintain precise grant and budget documentation to ensure financial compliance with district, state, and federal funding guidelines.

Logistics, Events, & Department Support Athletic Transportation:

Coordinate transportation details for athletic trips, including tracking down qualified non-CDL drivers for specialized trips when school buses are unavailable.

Parent Communications:

Compile and manage the necessary paperwork and rosters for seasonal parent meetings.

Event Coordination:

Assist the athletic and CTE staff in planning, organizing, and executing special events (e.g., athletic banquets, signing days, career fairs).

Operational Flexibility:

Organize, prioritize, and execute work independently; perform other duties as assigned to support effective CTE and Athletic program operations.

Athletic Compliance & Roster Management Student Eligibility:

Process and organize student athletic eligibility information, ensuring strict adherence to district policies and state bylaws.

Physical Exam Tracking:

Manage the filing and digital entry of student Athletic Physicals via physical files and online registration platforms.

Coaching Certifications:

Track, audit, and document coaches' mandatory education requirements, including VHSL State Component courses, CPR/First Aid, and local training modules.

Awards & Recognition:

Create, print, and distribute athletic certificates and student-athlete recognition documentation.

Performance Expectations & Skills Independence:

Proven ability to organize, prioritize, and execute a high volume of diverse tasks with minimal supervision.

Technical Proficiency:

Advanced skills in data entry, database management, spreadsheets (Excel/Google Sheets), and digital student information systems (SIS). Attention to

Detail:

Exceptional accuracy in managing financial documentation, student medical/physical clearance, and state compliance records.

Communication & Confidentiality:

Ability to communicate professionally with staff, parents, and community partners while maintaining strict confidentiality regarding student records.

Department:

Career & Technical Education (CTE) &

Athletics Reports To:

CTE Administrator /

Athletic Director Position Type:

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