Job Description
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning. Yakima Valley College serves all students holistically, supports all students' learning goals, and fosters achievement within career and educational pathways. We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement. Are you passionate about working at an institution focused on student success? Do you want to work with colleagues who are leading national conversations on increasing retention and completion? Can you envision yourself being challenged to find innovative ways to address differences in educational opportunities and outcomes for first-generation, low-income, and students of color? If these questions resonate with you, then we invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused designated Hispanic Serving Institution dedicated to helping all students achieve their academic and professional goals. Yakima Valley College is accepting applications for a TRiO SSS Program Assistant committed to fostering a culture of academic success for underrepresented populations. This is a part-time, classified position with a full state benefits package. This position is grant-funded and contingent upon available funding. TRiO Student Support Services (SSS) is an academic support program that serves approximately 200 low-income, first-generation students and students with disabilities. TRiO SSS is part of the Student Services Division. Reporting to the TRiO SSS Director, the TRiO SSS Program Assistant plays a key role in supporting the daily operations of the TRiO Student Support Services program. This position works closely with the Director and the TRiO SSS Coordinator to support program participants, maintain accurate program records, schedule student appointments, and assist with referrals to campus resources. Essential Duties and Responsibilities Serve as primary point of contact for TRiO SSS participants at the Yakima campus, providing information regarding TRiO program policies, services, activities, and eligibility requirements; perform a variety of program outreach and public relations functions aligned with TRiO objectives. Compose and assist with correspondence, program materials, and communications related to TRiO SSS policies, procedures, and operations; edit materials for accuracy, clarity, readability, and consistency with TRiO grant language. Schedule and monitor program activities to ensure alignment with TRiO SSS goals, objectives, and federal grant requirements; respond to questions and concerns related to TRiO SSS services and student participation. Maintain accurate and up-to-date TRiO SSS participant records, including eligibility documentation, participation logs, and student progress data, in compliance with FERPA and U.S. Department of Education TRiO guidelines. Schedule appointments for students with the TRiO SSS Director and Coordinator; assist students with TRiO-related application, intake, and documentation processes. Assist in the preparation of agendas and logistics for TRiO SSS workshops, orientations, seminars, and informational meetings; provide on-site and administrative support during events. Generate TRiO-related reports, forms, and correspondence as needed; assist with preparing, processing, and verifying documentation such as timesheets, purchase requisitions, and supply requests in accordance with TRiO grant and college procedures. Utilize technology and student-tracking systems (e.g., Student Access, TRiO databases) to support accurate data collection, record maintenance, and reporting, including data uploads and documentation for the TRiO SSS Annual Performance Report (APR). Maintain inventory of TRiO SSS equipment and materials (e.g., laptops, textbooks, instructional resources); monitor student check-out and return of items in compliance with program guidelines. Support the implementation and monitoring of program improvements and operational changes necessary to meet TRiO SSS performance measures, objectives, and grant outcomes. Attend meetings, trainings, and professional development activities as required to support TRiO SSS operations and compliance. Perform other duties as assigned in support of the TRiO Student Support Services Program. Minimum Qualifications:
High school diploma or equivalent AND two (2) years of full-time clerical or administrative support experience, OR an equivalent combination of education and experience. Preferred Qualifications:
Proficiency in Microsoft Office applications, including Word, Excel, and Access. Experience using student data or outcomes-tracking software. Demonstrated ability to maintain accurate records and identify discrepancies or errors. Experience working in a postsecondary or academic setting. Prior experience with a federal TRiO program or comparable student support program. Demonstrated ability to work effectively in a highly diverse and multicultural environment. Bilingual proficiency in English and Spanish preferred. Strong leadership, team-building, and group facilitation skills. Knowledge Of:
Office practices, procedures, and record-keeping methods applicable to a specialized grant-funded program. Business English grammar, spelling, punctuation, and correspondence formats. Database management principles and basic report generation techniques. Applicable federal and state laws, regulations, and policies governing grant-funded programs and student records, including FERPA and U.S. Department of Education TRiO guidelines. Techniques for organizing and prioritizing a high volume of tasks with competing deadlines. Methods for compiling, interpreting, and summarizing statistical data and program activity reports. Campus and community resources available to first-generation, low-income, and students with disabilities. Ability To:
Communicate effectively, both orally and in writing, with students, staff, and members of the public from diverse backgrounds. Establish and maintain respectful, professional working relationships with program participants, faculty, staff, and outside agencies. Interpret and apply program-specific policies, procedures, regulations, and grant requirements independently and accurately. Maintain confidentiality and exercise sound judgment in sensitive situations involving student records and participant information. Organize and prioritize work independently; meet deadlines with accuracy and minimal supervision. Operate computers and standard office equipment; use word processing, spreadsheet, database, and student-tracking software effectively. Prepare clear, accurate written documents, data entries, and program reports including grant compliance documentation. Work collaboratively as part of a team and contribute positively to a student-centered, equity-focused work environment. Learn and apply new systems, procedures, and grant-specific requirements as program needs evolve. Application Instructions:
To apply for this position you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED
attachments: A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted) A current resume (a resume will not substitute for the "work experience" section of the online application) Three (3) professional references (personal references do not count as professional) Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire. Certifications/Credentials as required for fulfillment of the minimum qualifications. Please note:
Failure to follow the above application instructions will lead to disqualification . Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application. Supplemental Information:
Candidates invited for interviews may be required to complete a skills test. Candidates will be subject to a Criminal History Background Check as a condition for consideration of employment. "In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire." Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Angie Foster, Director of Human Resources Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email afoster@yvcc.edu ; telephone 509.574.4671. Yakima Valley College's Annual Safety and Fire Report is available online at https:// www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509-574-4687. Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible. All positions are subject to funding.
