Full Job Description Reports To:

Executive Director and Program Director Employment Status:

Part-Time (approximately 15-25 hours per week)

Location:

Corpus Christi, Texas Position Summary The Program Assistant provides administrative, organizational, and program support to ensure the smooth operation of the ECF Center's after-school tutoring program. This position assists with student enrollment, attendance, parent communication, volunteer coordination, data entry, and daily program operations while helping create a safe, positive, and welcoming environment for students, families, volunteers, and community partners. Essential Duties and Responsibilities Program Administration Assist with daily operations of the after-school tutoring program. Maintain student files and ensure all required forms are complete. Record and track student attendance. Prepare enrollment packets and maintain registration records. Organize educational materials and office supplies. Assist with scheduling and program calendars. Parent & Student Support Answer phones, emails, and general inquiries. Communicate with parents regarding attendance, program updates, and required documentation. Welcome students and families during program hours. Assist with student sign-in and dismissal procedures. Volunteer & Tutor Support Help coordinate volunteer and tutor schedules. Prepare materials for tutors before each tutoring session. Maintain volunteer records and assist with orientation paperwork. Provide general support to tutors during program activities. Data & Reporting Enter student information into program databases. Assist with collecting report cards and academic progress information. Maintain confidentiality of all student and family records. Prepare reports and spreadsheets as requested. Program Operations Assist with snack distribution and inventory. Help set up and clean up classrooms and activity areas. Maintain organized storage of supplies and educational resources. Support special events, family nights, fundraisers, and community outreach activities. Qualifications High school diploma or GED required Administrative or office experience preferred. Experience working with children or nonprofit organizations is a plus. Strong computer skills including Microsoft Office and Google Workspace. Excellent organizational and communication skills. Ability to multitask in a fast-paced environment. Ability to maintain confidentiality and professionalism. Knowledge, Skills, and Abilities Strong customer service and interpersonal skills. Excellent attention to detail. Ability to work independently and as part of a team. Dependable and punctual. Comfortable working with diverse families and community partners. Positive attitude and willingness to assist wherever needed. Physical Requirements Ability to lift up to 25 pounds. Frequent standing, walking, bending, and light lifting. Ability to supervise students in classroom and school environments. Preferred Qualifications Bilingual a plus Experience with student information systems or nonprofit databases. Work Schedule The Program Assistant primarily works during after-school program hours (Tuesday-Thursday, approximately 2:00 p.m.-6:30 p.m.), with occasional daytime, evening, or weekend hours for meetings, training, fundraising events, or special programs. Mission Commitment The Program Assistant is expected to uphold the mission of ECF by demonstrating professionalism, integrity, compassion, and a commitment to helping elementary students achieve academic success in a safe and supportive learning environment.

Communications & Social Media Manage ECF's social media platforms, including Facebook, Instagram, and other approved channels. Create engaging posts that highlight student achievements, program activities, volunteer opportunities, special events, and donor recognition. Develop and maintain a monthly social media content calendar. Take photos and videos during program activities while following ECF photo release policies. Respond to messages and comments in a professional and timely manner or direct inquiries to the appropriate staff member. Assist with promoting fundraising campaigns, grant announcements, community events, volunteer recruitment, and enrollment. Update website content and online event listings as requested. Monitor social media analytics and provide recommendations to increase community engagement and program visibility. Ensure all communications reflect ECF's mission, values, branding, and professional standards.

Pay:

$13.00 per hour

Work Location:

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