Santa Cruz Staffing is Santa Cruz's premier recruiter for local, permanent, and direct-hire roles.

Job Overview:

Our client in Watsonville is seeking a highly organized and detail-oriented project engineering assistant to support their project engineer. This role is critical in ensuring smooth coordination of bidding, compliance, and contractual processes, especially during peak project planning seasons. The ideal candidate will be comfortable navigating bid platforms, and possess a proactive approach to managing complex administrative workflows.

Key Responsibilities:

Bidding Support

• Bidding Platforms:

  Review plans and specifications to identify potential projects' scopes and compliance requirements.
• Maintain Bid Board (BB): Place qualified bid details on the bid board calendar. Update and maintain current information.

• Email/Phone Correspondence:

  Handle incoming client email and phone bid requests. Input and maintain these bids on the BB.
• Schedule site visits for potential bids between estimators and clients.

• Estimator Meetings:

  Every Friday, run the Bid Board portion of the estimator meeting.
• -Update bids according to estimator responses on all bidding platforms, BB, and emails. Send follow up emails to estimators with next week's look ahead. Submittals
• Prepare and coordinate project submittals in collaboration with estimating and project teams. Prequalification's
• Timely submission of up to date certificates, company information, and project references for CUPCCAs (California Uniform Construction Cost Accounting Commission) and prequalification. Contract Processing

• Private Works Subcontracts :

  Assist in the review of subcontracts, coordinate signatures, request insurance certificates, and input all details into the database for smooth workflow.

• Sub-Tier Subcontracts :

  Assist in providing subcontracts to tiered subs, coordinate signatures, request insurance certificates, W9s, and any other additional items as needed.

• Vendors :

  Assist in request for quotes, insurance certificates, W9s, and any other additional items as needed.

• Preliminary Notices :

  Generate and track preliminary notices on all projects through third party & company databases. Pre-Job Files

• Prepare Pre-Job Files:

  Build the job files for projects starting the next day with all forms needed for field crew. 6. Billing
• Request approvals of monthly billings to clients.
• Prepare time and material change orders with the estimating department. Close Outs
• Prepare close out documentation for completed projects such as coordinating signatures for guarantee and warranty letters, and client waste reports as needed.
• Assist with various tasks as needed, but not limited to: filing, data entry, and email correspondence.

Qualifications:

• Strong organizational skills with keen attention to detail.
• Ability to work independently and manage competing deadlines.
• Excellent verbal and written communication skills.
• Knowledge of labor compliance and public works regulations is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Proficiency in Adobe and Google Workspace are a plus.

Schedule:

Monday-Friday:

8am-5pm This position is onsite in Watsonville, CA.

Pay:

$26.00

• $30.

00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Experience:

bidding support: 1 year (Required) construction: 1 year (Required)

Work Location:

In person