Project Engineer Coordinator - Heavy Civil Construction

Job Summary This position supports the estimating department in preparing accurate and timely cost estimates for heavy civil construction projects, including earthwork, utilities, paving, and transportation infrastructure. This entry-level role focuses on organization, document control, quantity takeoff assistance, and coordination with estimators, vendors, and subcontractors. This is an in-office position and this person will report to the office in Palmyra, NY. Key Responsibilities Estimating/Project Management Support Assist estimators with quantity takeoffs for earthwork, utilities, concrete, asphalt, and structures Help prepare bid documents, spreadsheets, and estimate backups Enter quantities, pricing, and scope notes into estimating software Maintain organized estimate files and historical cost data Bid Coordination Download, review, and distribute bid documents (plans, specs, addenda) Track bid schedules, deadlines, and submission requirements Assist with subcontractor and supplier outreach Log quotes and verify scope coverage Vendor & Subcontractor Communication Request pricing from suppliers and subcontractors Follow up on quotes prior to bid day Organize and tabulate subcontractor and supplier pricing Document Control Maintain bid logs, addenda logs, and pre-bid meeting notes Ensure all addenda are acknowledged and incorporated Assist with final bid packaging and submission Administrative & Team Support Coordinate with project managers and field staff for historical data Support post-bid reviews and estimate handoffs Perform general administrative tasks related to estimating and project management Qualifications Required High school diploma or GED (Associate's or Bachelor's degree in Construction Management, Civil Engineering, or related field preferred) Strong organizational and time-management skills Proficiency in Microsoft Excel and basic Microsoft Office tools Ability to read and interpret construction plans and specifications (training provided) Strong attention to detail Preferred Internship or coursework in construction, engineering, or estimating Familiarity with heavy civil construction (earthwork, utilities, paving, grading) Exposure to estimating software (e.g., HCSS HeavyBid, Bluebeam, Insite, Topcon) Skills & Competencies Analytical mindset Clear written and verbal communication Ability to manage multiple deadlines Willingness to learn estimating processes and construction methods Team-oriented with a proactive attitude Physical Requirements Ability to sit for extended periods Occasional lifting of plans or bid materials (up to 25 lbs)

Benefits/Pay:

$60k-$80k annually based on skills/experience Health Insurance/Dental/Vision/401k/PTO Career Path This position provides a growth path into roles such as: Estimator Project Manager