Building Controls and HVAC Manager

Position Title Building Controls and HVAC Manager Position Type Regular Job Number SA76924 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act Classification Exempt Anticipated Pay Range $105,000 - $120,000 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. Position Summary Information Job Description Summary The Building Controls & HVAC Manager oversees the operation, maintenance, and optimization of campus or facility heating, ventilation, air conditioning (HVAC) systems, and building automation systems (BAS). This role reports to the Assistant Director, Mechanical Trades and will ensure reliable system performance, energy efficiency, regulatory compliance, and effective supervision of HVAC and controls technicians. The Building Controls & HVAC Manager serves as the technical leader for all mechanical controls systems portfolio-wide, providing strategic planning and oversight for all energy savings investments, troubleshooting expertise in equipment performance issues, and continuous improvement of system infrastructure at both the Orange and Rinker campuses. Responsibilities Leadership & Supervision Assist the Assistant Director of Mechanical trades in leading and supervising the HVAC team specifically in building control systems Assist with hiring, professional onboarding, and ongoing training for all HVAC and Controls technicians. The Building Controls & HVAC Manager will provide mentorship, performance feedback, and Controls supervision of all HVAC staff. Assist in establishing priorities and managing work orders assigned to the HVAC & Controls Technicians. Supervise the inspection, preventive maintenance, cleaning, adjustment repair and replacement of all HVAC equipment and energy systems across campus to ensure air quality standards, circulation and exchange rates. Develop, review, and manage HVAC and building controls service contracts. Ensure work is following regulatory standards, contract terms, and Chapman quality & performance standards. Serve as the primary point of contact and interface with project coordinators, HVAC Technicians and Engineers on project controls plans during all stages of development design including attendance of meetings, ongoing construction project walks, and site visits as requested. Operations & Maintenance Oversee the installation, repair, and maintenance of HVAC equipment campus-wide, including chillers, boilers, air handlers, pumps, VRF, PTAC and related systems for both immediate and long-range University facility functions. Manage the operation and tuning of Automated Logic Controls (ALC) Building Automation Systems (BAS) to ensure energy cost savings standards while ensuring user comfort levels. Monitor and troubleshoot complex system issues, including mechanical, electrical, and software-related faults utilizing ALC software. Maintain accurate documentation of all maintenance logs, service records, and system documentation. Building Automation & Controls Implement BAS programming changes to improve performance, energy savings, and occupant comfort. Ensure proper integration of new HVAC equipment into existing controls architecture. Manage the installation and testing of controls as new equipment is added/replaced. Monitor system alerts, trends, and energy dashboards to identify inefficiencies. Execute changes to setpoints, schedules, trends, etc. as needed to ensure comfort levels. Energy Management Develop strategies to reduce energy consumption and improve mechanical system efficiency. Provide consultative and analytical energy assessments and program evaluations in collaboration with the Sustainability & Energy Conservation Manager and facilities teams to support sustainability initiatives. Recommend system upgrades, capital improvement projects, and deferred maintenance priorities to the Assistant Director, Mechanical Trades. Assist in the annual preparation and management of the deferred maintenance program by identifying priorities for all building controls related projects. Monitor and adjust BAS as required to ensure optimal setpoints and comfort level standards for internal and external constituents during key university events and day-to-day programming while keeping energy savings top of mind for all of its facilities. Project Management Plan and manage HVAC and controls projects from concept through completion as requested by the Assistant Director, Mechanical Trades. Coordinate with contractors, engineers, and internal stakeholders. Review mechanical plans, specifications, and submittals for accuracy and compliance. Manage project budgets, schedules, and quality assurance benchmarks. Supervise and/or perform miscellaneous activities or projects as assigned by Facilities administration Perform a variety of contracting and estimating related tasks including identifying the scope and requirements of anticipated projects, conducting pre-bid walkthroughs on internally developed projects, performing quality control inspections. Provide, design and estimate time and material on both contracted and in-house work. Compliance & Standards Ensure adherence to applicable codes, including mechanical, electrical, fire life-safety, and energy codes. Maintain compliance with EPA regulations for refrigerant handling and reporting. Support environmental health and safety audits. Required Qualifications Associate or bachelor's degree in Mechanical Engineering, HVAC Technology, or related field (or equivalent experience). 5-7 years of progressive experience in HVAC operations, building automation systems, or mechanical trades. 2+ years of supervisory or lead technician experience. Strong understanding of HVAC principles, controls logic, and BAS programming. EPA 608 Certification (Universal preferred). Ability to read mechanical drawings, sequence of operations, and control schematics. Strong problem‑solving skills and ability to manage complex technical systems. Ability to effectively communicate verbally & in writing with internal and external constituents. Ability to manage multiple priorities simultaneously, with the ability to both think strategically while successfully managing and improving daily operations. Desired Qualifications Experience in facilities management, higher education, healthcare, or large commercial buildings. Familiarity with energy management software and analytics platforms. Experience with CMMS systems (Web TMA7)

APPA CEFP

(Certified Educational Facilities Professional) IFMA Facility Management Professional Special Instructions to Applicants Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate. Minimum Number of References 2 Maximum Number of References 2 Pre-screening Questions Required fields are indicated with an asterisk (•). Applicant Documents Required Documents Resume Cover Letter Optional Documents