Dept Administrator
- Manufacturing Engineering ETC
- 4.
0 Middleton, WI Job Details 1 day ago Benefits Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Employee stock ownership plan Qualifications Mid-level Analysis skills Organizational skills Communication skills Full Job Description ETC is looking for a highly organized, detail-loving individual who enjoys keeping things running smoothly! This person handles everything from coordinating meetings and projects to monitoring expenses and budgets
- no two days are the same! You should be comfortable navigating Microsoft Office tools and using them to create polished documents and reports. If you're a multitasker who thrives in a fast-paced environment, communicates well, and takes pride in staying one step ahead, this is the job for you! Perks & Benefits Generous paid time off
- Enjoy over 4 weeks of PTO in your first year Comprehensive health coverage
- Medical, dental, and vision insurance starting on day one Flexible Spending Accounts (FSA) available immediately Employer paid life and disability insurance 100% employee owned company! ESOP ownership benefits begin after one year of service Retirement savings options
- Pre tax 401(k) and Roth 401(k) plans with employer match Interested candidates should submit an application or contact Mia Doyle at with questions.
Representative Responsibilities:
Produces and routes correspondence, reports and other documentation Independently creates, compiles, prepares and distributes reports, selecting pertinent information from various resources as requested Monitors the data entry inbox, responding to and assigning tasks as needed Assigning tickets and tasks in Jira If applicable designs, creates and generates advanced documents and reports Performs other clerical and statistical assignments where trust and accuracy are involved Drafts correspondence as needed Budget/Expense/Variance monitoring as requested Visibility of budgets and tracks items for manager Expense report, bill and receipt coding Monthly, Quarterly, Annual reporting as required May be responsible for sourcing and ordering parts Provides complex administrative support within Manufacturing Engineering Establishes and maintains files and filing systems, including Prod_Docs which contains the official manufacturing documentation for ETC parts and assemblies Responsible for copying and laminating projects Reconciles departmental records Responsible for maintaining departmental procedures & Works extensively within business system utilized by department Coordinates department events Provides meeting services assistance as requested Coordinates meetings, presentations, and events including travel, lodging, transportation, and meals Prepares materials for discussion and presentation Responsible for taking and publishing meeting minutes for meetings requiring the highest level of confidentiality Follows up on action items as needed Provides administrative support on special projects, including tracking progress & providing reports Responsible for handling confidential, proprietary information in a professional manner Ability to support international duties in the scope of the position Coordinates and conducts training as requested May assist with answering company phone lines May work with internal and external customers to resolve issues If applicable, greets & assists guests in a timely and professional manner Flexibility to move within a pool of resources to complete tasks in other departments based on company need Completes other duties as assigned Special projects and requests are completed in a timely and positive fashion
Minimum Qualifications:
Associates degree or 3-4 years of increasingly responsible positions in an admin department Experience in a team environment Demonstrated ability to consistently perform the duties of an Administrative Assistant II. Demonstrated mastery in business systems (SAP, etc.) if required Ability to interact with other employees, work as a team Ability to read and understand complex written and verbal instructions Ability to use advanced functions within Microsoft Word, Excel, Outlook, PowerPoint, etc. Ability to produce documents/reports and create presentation materials Ability to project a friendly and professional demeanor Ability to work well under pressure Excellent communication and interpersonal skills Proven ability to deal with all levels of personnel and maintain strict confidentiality Proven ability to work independently Proven ability to multitask Excellent organizational skills and attention to detail Analytical skills, ability to understand relationship between transactions Subject Matter Expert in department they support SAP knowledge preferred Knowledge of specific department duties (example Finance, Purchasing, etc.) preferred
Senior Level Position:
As a department Administrator, this position has extensive administrative experience. They have established themselves as a leader in their discipline. This position works independently in assignments as well as decision making At this level, the employee, has developed a large amount of expertise in the line of work, may be responsible for planning and coordination of assignments for others in the department. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements or expected results. Understands and applies accepted administrative specific principles and practices. May mentor other administrative assistants with their professional development.
