ENVIRONMENTAL HEALTH ADMINISTRATIVE ASSISTANT

GENERAL STATEMENT OF DUTIES

This position handles front office operations and provides administrative assistance for all environmental health programs. This position is a key supportive role for the Public Health Environmental protection programs and serves as the contact point of communication for customers and consumers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answers phone calls, assists with basic environmental health program requests, schedules all Environmental Health Specialist inspections, and redirects calls to the appropriate departments as needed. Creates, maintains, updates, scans, and organizes computer files containing correspondence, records, etc. Attends job-specific training as required. Prepares and mails invoices annually for all Retail Food Establishments Data entry into Health Space for all new Retail Food Establishments, Retail Food License Renewals Prepares renewal letters and maintains On-site Wastewater Treatment Systems contractors' licenses in Excel Reviews and processes all On-site Wastewater Treatment System permits in Excel Collects payments for On-site Wastewater Treatment System permits and licenses Reviews and maintains all On-site Wastewater Treatment System files and verifies proper documentation is received and ready for Inspector review. Reviews all Event Applications and Food Vendor Applications for accuracy Back-up coverage of the front desk and Public Health as needed. Various additional duties as assigned.

KNOWLEDGE AND SKILLS

Excellent interpersonal and communication skills - written, verbal, and listening. General office administrative and clerical skills. Ability to perform routine computer functions and learn new applications as necessary. Proficient use of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Excellent organizational skills. Self-motivated. Detail-oriented. Ability to complete work accurately and promptly. Ability to work in a team environment. Ability to multitask. Basic knowledge of septic systems is preferred.

EDUCATION, EXPERIENCE, AND CERTIFICATIONS

High School Diploma or Equivalent Minimum 2 years of Customer Service Experience

ADDITIONAL REQUIREMENTS

Valid Colorado Driver's License Acceptable Motor Vehicle Record Must be able to pass a criminal background check. Bilingual a plus

PHYSICAL REQUIREMENTS FOR POSITION

Works in a standard office environment. The following are some of the physical demands commonly associated with this position.

Driving:

Occasionally Balancing:

Frequently Bending/Stooping:

Frequently Twisting:

Frequently Squatting/Crouching:

Occasionally Kneeling:

Occasionally Crawling:

Occasionally Climbing Stairs:

Occasionally Climbing Ladders:

Occasionally Reaching:

Frequently Standing/Walking:

Frequently Lifting:

Occasionally Lifting:

1 lb. minimum/30 lbs. maximum

Carrying:

1 lb. minimum/30 lbs. maximum

Push/Pull:

1 lb. minimum/30 lbs. maximum