Executive Administrative Assistant

Executive Administrative Assistant

SMX - 3.8

'Aiea, HI Job Details $90,000 - $135,000 a year 1 day ago Qualifications Microsoft Excel Data analysis skills DoD experience Databases SharePoint Delegation Technical Proficiency Full Job Description SMX is seeking an Executive Administrative Assistant for the front office with Special Operations Command, Pacific (SOCPAC), located at Camp H.M. Smith, Hawaii. This position resides with the Chief of Staff (CoS). The Chief of Staff provides a wide variety of administrative assistance in support of COMSOCPAC and related activities in the Asia-Pacific region. The Chief of Staff is also responsible for tracking tasks, calendars, and manning, communicating with the staff and staff of INDOPACOM, USSOCOM and component services. The selected candidate shall provide professional assistance to the CoS/Deputy Chief of Staff (DCoS) involving the following broad, but not mutually exclusive, functions: (1) administrative (2) task management, (3) calendar management, (4) travel coordination via Defense Travel System (5) records management and (6) civilian and military personnel. This position requires an active DoD Top Secret clearance with SCI eligibility which requires US citizenship for work on DoD contracts. This position is working onsite in Aiea, Hawaii. Essential Duties & Responsibilities Validate, verify, align, and maintain all calendar management for key leaders. Collect key documents and prepare for meetings, run slides, and attend meetings, provide meeting minutes, and track due outs, ultimately providing daily updates to the CoS and DCoS. Manage multiple conference rooms and create, maintain, and update online calendar booking for the command. Provide administrative support by reviewing, correcting, updating operational instructions, tasks, records, correspondence, and other important staffing products. Will be the lead point of contact for controlling multiple task management tools, assigning tasks to the correct individuals, tracking deadlines, collecting information, compiling data, submitting proposed documents for review, and ultimately completing the task after approval from CoS or DCoS. Assist the CoS and DCoS with administrative and personnel duties. Complete additional duties as assigned (e.g., DTS, SharePoint Administrator). Completes accountability for JPERSAT of CoS/DCoS, acting as back up for

COMSOCPAC.

Works with SOJ1 and attends meetings focused on administrative and personnel items. Coordinates with other admins across the command as needed on assigned projects and programs. Assists with Commander's Action Group (CAG) requests when requested. In the absence of the Civilian Personnel Officer (CPO), serves as the CPO back-up, with access to the civilian personnel and timekeeping/pay systems, to resolve and provide the data requested data by SOCPAC management, civilian employees and the Financial Improvement Audit Readiness (FIAR) team. Assists with document review, administrative tasks, data compilation, and other tasks as assigned even CPO present. Required Skills & Experience Top Secret with SCI eligibility required. Knowledge of and ability to apply a wide range of principles, theories and processes of military administrative actions and duties with a high degree of resourcefulness, ingenuity, and inventiveness to a variety of studies, investigations, and assignments. Experienced in and knowledge of organizations, functions and operations of the activity serviced, higher echelon commands and their relationship to other federal activities and private industry. Knowledge of and skill in applying a wide range of methods used to gather, analyze, and evaluate information. Ability to establish and maintain effective relationships with and gain the cooperation of supervisors, managers, and co-workers on complex or controversial issues. Strong ability to analyze extensive program data/inter-relationships and coordinate the preparation of accurate and reasonable program plans and proposals. Skill in applying complex fact-finding, analytical and problem-solving methods, and techniques, especially related to calendar management, task management and data analysis. Skill in written and oral communication sufficient to prepare and present findings and recommendations, carry out specific actions regarding controversial issues, and/or selling or implementing new ideas and concepts. Basic knowledge of and ability to apply/adapt a wide range of personnel principles and practices along with experience with task management tools and DTS. Knowledge of federal personnel regulations, joint military regulations, task management tools, contracting, joint travel regulations, payroll processing, professional training and DFAS pay regulations. Expert proficiency in computer skills to include Microsoft Office products (Word, Excel, Power Point, Outlook, etc.), visual graphics, database management, and SharePoint web page management. Contractor must be familiar with Joint Services Correspondence and be able to prepare concise point, position, and decision papers. Desired Skills & Experience At least four (4) years prior executive administrative experience

Application Deadline:

May 19, 2026 #LI-AP1 #CJPOST At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration. SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and/or education verification. SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e.

H1B, F-1 OPT, F-1 STEM OPT, F-1

CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).