Executive Administrative Assistant

Job Summary Our Retail & Consumer Goods client is seeking an Executive Administrative Assistant to join their team! The Executive Administrative Assistant will provide high-level administrative and operational support to the EVP and Chief Operating Officer (COO) and other senior leaders. This role requires a proactive, detail-oriented professional who can manage a diverse range of tasks, from administrative duties to discreet handling of highly sensitive information. The ideal candidate thrives in a fast-paced corporate environment, demonstrates exceptional judgment, and consistently anticipates and resolves needs before they arise. Core Responsibilities Prepare and refine complex documents, presentations, reports, tables, calendars, and financial summaries, ensuring accuracy, clarity, and professional formatting Manage a dynamic calendar and coordinate multiple priorities, including scheduling meetings, appointments, and domestic and international travel logistics Draft, edit, and distribute correspondence, memos, approvals, and executive-level communications on behalf of the COO and other senior leaders Handle incoming inquiries, requests, and workflows - assessing urgency, prioritizing appropriately, and responding or redirecting as needed Prepare meeting agendas, materials, and pre-reads, as needed Conduct targeted research, compile information, and prepare summaries, briefs, and background materials for meetings, projects, and executive decisions Maintain strict confidentiality regarding company performance, financial information, leadership discussions, and strategic initiatives Develop and maintain collaborative and strategic working relationships across all levels of the organization, from support teams to senior leadership Serve as a liaison between the COO and internal/external stakeholders, ensuring follow-through, clarity, and professionalism in all interactions Provide backup administrative support as needed to ensure continuity of other executive functions during absences or peak periods Prepare and reconcile expense reports, invoices, reimbursements, and related financial processing using expense reporting systems and internal tools Maintain organized digital and physical filing systems, ensuring accuracy, accessibility, and compliance with internal standards Ensure office policies and procedures are implemented appropriately Order and timely maintain office supply for COOs office and other senior leaders Support office layout planning and office moves with Corporate Facilities Perform routine administrative functions such as scanning, mailing, shipping, document management, and data entry Assist with the planning, coordination, and execution of special projects, events, presentations, and operational initiatives as assigned Provide flexible support on emerging priorities and other duties as needed, contributing to the smooth, efficient operation of the COO's office Assist in the planning and execution of department events Assist HR with coordinating employee engagement programs Plan and help execute department summit meetings, including content creation, development of agendas, coordinating outside vendors, speakers, and negotiating costs for meals Provide support to open enrollment processes Required Skills/Experience (Must-Haves) 5+ years of experience as an assistant, executive assistant, or related administrative support role Corporate experience preferred Extremely organized with impeccable attention to detail Exceptional time management skills with the ability to multitask Able to proactively anticipate needs and problem solve Solid skills in data entry and basic math and computer skills required Advanced proficiency using Microsoft Office (Outlook, Word, Excel and PowerPoint) Strong working knowledge of expense reporting systems is preferred

Key Competencies & Behaviors Proactive & Resourceful Highly Organized & Detail-Oriented Professional & Relationship-Focused Work Environment Location:

St.

Louis, MO Hybrid, WFH Monday and Friday Compensation & Benefits Pay Range:

The approximate pay range for this position is between $61,000 and $85,000. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums. Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered About KellyMitchell At KellyMitchell, our culture is world class. We're movers and shakers! We don't mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. Were passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moments notice. Marketing Disclosure By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy