Executive Assistant

Description We are looking for a

PART TIME

(19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment.

Responsibilities:

• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.
• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.
• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.
• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.
• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.
• Track action items and meeting deliverables to help ensure deadlines and commitments are met. Requirements
• Demonstrated experience providing administrative support to executives or senior leaders.
• Strong background in calendar coordination and managing scheduling conflicts effectively.
• Proven ability to arrange travel and oversee detailed itineraries with accuracy.
• Excellent verbal and written communication skills, including clear and effective email correspondence.
• Comfortable handling inbound calls and interacting with internal and external stakeholders.
• High level of organization, discretion, and attention to detail in a fast-paced setting.
• Proficiency with common office and email tools used for scheduling, communication, and administrative support.

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