Executive Assistant

Executive Assistant at Biscayne Staffing Executive Assistant at Biscayne Staffing in Miami Beach, Florida Posted in about 22 hours ago.

Type:

full-time

Job Description:

Executive Assistant Our client is seeking a highly polished, proactive, and experienced Executive Assistant to provide high-level support to senior leadership. This individual will serve as a trusted right hand, helping manage priorities, communication, scheduling, special projects, and day-to-day logistics with exceptional discretion and professionalism. The ideal candidate is highly organized, detail-oriented, emotionally intelligent, and comfortable operating in a fast-paced environment where priorities can shift quickly. This role requires someone who can anticipate needs, solve problems before they arise, and represent the executive and organization with confidence and poise. Key Responsibilities

• Manage complex calendars, scheduling, meetings, appointments, and competing priorities with precision and urgency.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
• Serve as a gatekeeper and liaison between the executive, internal teams, clients, vendors, and external stakeholders.
• Draft, edit, and manage professional correspondence, emails, meeting materials, agendas, and follow-up items.
• Prepare reports, presentations, briefings, expense reports, and other confidential documents.
• Assist with planning and executing meetings, events, board meetings, client dinners, and special projects.
• Track deadlines, action items, and deliverables to ensure nothing falls through the cracks.
• Handle confidential and sensitive information with the highest level of discretion and judgment.
• Support personal and business-related tasks as needed, while maintaining professionalism and boundaries.
• Proactively identify issues, streamline processes, and create efficiencies for the executive and broader team. Qualifications
• 7+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff support, or senior administrative professional.
• Experience supporting C-level executives, business owners, high-net-worth individuals, or senior leadership strongly preferred.
• Excellent written and verbal communication skills.
• Strong calendar management, travel coordination, and organizational skills.
• High level of discretion, emotional intelligence, and professionalism.
• Ability to work independently, prioritize competing demands, and anticipate needs without constant direction.
• Comfortable interacting with executives, clients, board members, vendors, and other high-level stakeholders.
• Strong proficiency with Microsoft Office, Google Workspace, Outlook, Zoom, and related business tools.
• Flexible, resourceful, and calm under pressure.
• Bachelor's degree preferred but not required.

Ideal Candidate Profile The ideal candidate is someone who has worked in a high-touch, high-expectation environment and understands the importance of responsiveness, follow-through, confidentiality, and presentation. This person is not simply an administrative support professional - they are a strategic partner who helps an executive stay organized, prepared, and focused. Compensation Competitive compensation based on experience. Benefits and additional details will be discussed during the interview process.