Executive Assistant

Description We are looking for an Executive Assistant to provide high-level administrative support to senior public safety leadership located in the Greater Philadelphia Region. This Executive Assistant long-term contract position is ideal for a detail-oriented candidate with relevant experience who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly in a fast-paced environment. The role partners closely with the Vice President's Office and division leadership to coordinate essential business activities, communications, and administrative workflows. Here's how you'll contribute each day:

• Manage complex calendars, schedule priority meetings, and ensure executives are well prepared for daily commitments and leadership engagements.
• Arrange business travel, build detailed itineraries, and oversee related logistics to support efficient executive movement.
• Support the day-to-day operations of the Vice President's Office by organizing administrative processes and maintaining smooth office coordination.
• Prepare, review, and organize correspondence, presentations, reports, and other business documents with a high degree of accuracy and attention to detail.
• Handle confidential information with sound judgment while providing dependable support on sensitive administrative and financial matters.
• Partner with directors, command staff, and other leadership team members to facilitate communication and align scheduling and office priorities.
• Track action items, follow up on requests, and help ensure executive initiatives and operational tasks move forward on time.
• Use Microsoft Office applications to create documents, manage communications, maintain records, and support executive reporting needs. Requirements Other requirements for the Executive Assistant position include and are not limited to:
• Demonstrated experience providing administrative support to senior executives in a detail-oriented, high-demand setting.
• Strong ability to manage calendars, coordinate executive meetings, and respond effectively to shifting priorities.
• Experience booking and coordinating travel arrangements, including itineraries and related logistics.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with a detail-oriented and effective approach.
• Ability to handle confidential information with discretion and maintain strong attention to detail.
• Proven organizational skills and the ability to manage multiple responsibilities independently.
• Experience working collaboratively with leadership teams and cross-functional stakeholders.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013441973 TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .