Executive Assistant

Executive Assistant Xtreme Solutions Inc•2.1 Oakland Park, FL Job Details $78,000•$87,000 a year 1 hour ago Qualifications Spanish Microsoft Excel Microsoft Outlook English Project management Task prioritization

Microsoft Teams SharePoint Full Job Description Description:

EXECUTIVE ASSISTANT CLASSIFICATION

Exempt

SECURITY CLEARANCE REQUIRED

Secret

PAY RANGE

$78,000•$87,000 annually

LOCATION

Florida Regional Center 4000 N Andrews Avenue Oakland Park, Florida 33309 WORK

HOURS/DAYS

: 8am-4:45pm/Monday-Friday (On-Site)

REPORT TO

Contract Supervisor The Executive Assistants will provide professional support to the senior-level Department of State staff members and be responsible for various administrative duties.

QUALIFICATIONS

Strong verbal and written communication skills. High degree of professionalism in dealing with diverse groups of people. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Manage the executive's daily calendar, provide morning briefing of the day's activities, and provide reminders. Self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced environment Fluency in both English and Spanish (written and verbal) required, with the ability to effectively communicate with diverse populations and handle bilingual documentation as needed.

DUTIES/TASKS

Provide dedicated support to the senior-level Department of State staff and be responsible for performing a number of administrative duties. Create and manage a travel itinerary, provide coordination with the destination location, and support for subsequent changes.

Coordinate logistics for Government travel:

book tickets, hotels, and rental vehicles; estimate per diem; and voucher travel upon return. Schedule meetings and appointments and coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external customers. Prepare internal and external documents using a variety of Microsoft Office software. Assist with travel arrangements using online Travel Manager System (E2). Track and report official time and attendance records through Time and Attendance Electronic System (TATEL).

Requirements:

Department of Defense Secret Clearance Bachelor's Degree, and two (2) years of experience; or Four (4) years serving in a similar capacity reporting directly to a senior management staff member. Proficient in the Microsoft Suite of Office Products (i.e., Word, PowerPoint, Excel, Teams, SharePoint and Outlook). Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Demonstrated ability to prioritize and organize simultaneous duties.