Executive Assistant

About Us Bulletproof Pond and Lake is a growing pond and lake construction and service company. The owner is busy in the field and on the phone all day, and needs a right-hand person who can take a verbal instruction and run with it — no babysitting required. About the Role This is not a sit-behind-a-desk-and-wait-for-tasks job. You will be the person who makes things happen when the owner can't get to them. If the owner says "call this vendor, get a quote on three options, then text me what they said" — you do it, and it's done before lunch. You'll handle scheduling, customer communication, errands, bookkeeping support, and pretty much anything else that comes up in a small business that's growing fast. You won't be expected to make big strategic calls on your own — the owner will direct you on what needs to happen and how to respond to customers. Your job is to take that direction and execute it cleanly, quickly, and professionally. What You'll Be Doing Managing the owner's calendar, email, and phone communications Drafting and sending customer responses, quotes, and follow-ups (with direction from the owner) Coordinating with vendors, subcontractors, and job sites Running errands across the Kansas City metro — pickups, deliveries, supply runs Bookkeeping support: invoicing, paying bills, basic QuickBooks entries Assisting with hiring and managing other staff as the team grows Keeping the owner organized and on top of his ever-growing to-do list Whatever else needs to get done — this role wears a lot of hats What We're Looking For 3-5 years of executive assistant, office manager, or similar experience Reliable personal vehicle and clean driving record (you'll be on the road regularly) Highly organized with sharp attention to detail Self-starter — you don't need to be told twice Calm under pressure, thick-skinned, no drama Excellent written and verbal communication (you'll be representing the business)

Tech-savvy:

comfortable with QuickBooks, Google Workspace, email, scheduling tools Discreet and trustworthy with sensitive business information Friendly, professional demeanor with customers and vendors What We Offer Competitive salary based on experience Health insurance Paid time off and paid holidays 401(k) retirement plan Mileage reimbursement Company phone or phone stipend A fast-paced, no-boring-days work environment with a growing company

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Vision insurance Application Question(s): Do you have a reliable personal vehicle? Why do you think you would be a good fit for this role? In the 50-60K salary range, which amount are you requesting?

Experience:

EA:

3 years (Required) Ability to

Commute:

Basehor, KS 66007 (Required)

Work Location:

In person