Executive Assistant, Full Time, FTE 1.00

Position Title :

Executive Assistant•

On-site Reports To:

Executive Committee Schedule Hours:

Monday•Friday / 8:00am•4:30pm As needed for support

Employment Type:

Non-exempt/Full-Time Wage Range:

$20•$28/hr Position Summary The Executive Assistant serves as a trusted partner to the Executive Committee, providing high-level administrative, organizational, and communication support to ensure effective governance and operational alignment. This role requires strong discretion, adaptability, and the ability to manage complex priorities in a dynamic tribal environment while upholding ITKN values of sovereignty, respect, and community stewardship. Key Responsibilities Executive & Administrative Support Manage complex calendars, scheduling, and meeting coordination Prepare agendas, reports, presentations, and official correspondence Record and maintain accurate meeting minutes and documentation Coordinate travel, accommodations, and expense tracking Communication & Liaison Serve as liaison between Executive Committee, departments, and external partners Screen and prioritize communications, ensuring timely follow-up Ensure timely and accurate flow of information across leadership and stakeholders Administrative & Operational Support Maintain filing systems, records, and administrative processes Track priorities, deadlines, and follow-ups for leadership initiatives Coordinate meetings, events, and organizational logistics Support development and organization of internal processes and documentation Confidentiality & Governance Support Maintain strict confidentiality with sensitive tribal and leadership information Support documentation and communication aligned with governance processes Assist in maintaining clear coordination between Executive Committee responsibilities and operational functions General Duties Provide administrative support including document preparation and data tracking Complete special projects and additional duties as assigned Qualifications Required Associate's Degree or higher Minimum of 3 years of experience supporting senior leadership Experience managing calendars, communications, and administrative processes Preferred Experience working in tribal government or public sector Knowledge of governance or board-level support processes Decision-Making & Scope Exercises judgment in prioritizing tasks and managing executive schedules Supports coordination of leadership activities and communication flow Identifies and resolves administrative and scheduling challenges Operates with discretion in handling sensitive information Work Environment Office-based environment with frequent interaction with leadership and staff May require attendance at meetings, community events, and leadership functions Occasional extended hours based on leadership needs Required Skills & Abilities Strong organizational and time-management skills Ability to manage multiple priorities and deadlines Effective verbal and written communication skills Strong attention to detail and problem-solving ability High level of confidentiality and professionalism Ability to work independently and as part of a team Software & Tools Computer literacy, including Microsoft Office and Google Suite General office equipment systems and scheduling tools Benefits and How to

Apply:

Health, Dental, Vision, Voluntary short term disability, Life Insurance, employee assistance program and other benefits/perks provided 401 K with up to 3% match, paid holidays, biweekly pay schedule Native American Preference is given (BIA Form 4432). For more information regarding this position, please call 785-595-3258.

To apply:

Visit https://iowatribeofkansasandnebraska.com for applications. Resumes can be e-mailed to dzerkel@iowas.

org or mailed to:

Iowa Tribe of Kansas and Nebraska 3345 B Thrasher Road White Cloud, Kansas 66094 (785) 595-3258 or (785) 595-3259 Fax (785) 595-6610