Executive Coordinator to the CEO

The Executive Coordinator to the CEO provides direct support to the Chief Executive Officer, ensuring smooth day-to-day operations and effective use of the CEO's time. This role helps manage key relationships with donors, board members, community leaders, and partners while coordinating internal projects and communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manage the CEO's calendar, scheduling, travel, and meeting logistics Draft correspondence, presentations, and reports on behalf of the CEO Serve as a point of contact for board members, donors, and other stakeholders Assist with planning and coordination of special events and projects Provide support with development and grant writing and reporting, ensuring timely follow-up and progress tracking Maintain sensitive information with the highest discretion Other duties as assigned

QUALIFICATIONS

Bachelor's degree required At least five years' experience providing administrative support to executive leadership Strong proficiency with Google Workspace and/or Microsoft Office Suite Experience with Bloomerang or other donor management platforms strongly preferred High comfort level with technology Excellent organizational and multitasking skills in a fast-paced environment Excellent written and verbal communication skills Passion for animal welfare

WORKING CONDITIONS

Full-time position based at our Jupiter, FL headquarters, with occasional work at other Furry Friends locations in Palm Beach and Martin Counties. Standard office environment with frequent use of computers, phones, and office equipment. Occasional evening or weekend hours may be required to support board meetings, donor events, or community activities. Some local travel may be required to attend meetings or events. Fast-paced environment requiring adaptability, discretion, and the ability to manage multiple priorities.

Job Type:

Full-time Pay:

$60,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): How many years experience do you have providing administrative support to an executive team?

Work Location:

In person