Facilities Coordinator

Facilities Coordinator 2.9 2.9 out of 5 stars Las Vegas, NV 89146 From $40,000 a year - Full-time Jewish Family Service Agency 15 reviews From $40,000 a year -

Full-time Title:

Facilities Coordinator Department:

MG&A Reports To:

Office Manager / Executive Assistant Position Summary Under the direction of the Office Manager/Executive Assistant, the Facilities Coordinator ensures the efficient day-to-day operation of JFSA's facilities while maintaining compliance with all local, state, and federal regulations. This role is responsible for overseeing building operations, maintenance, safety, and vendor coordination to support a safe, functional, and well-maintained environment for staff and clients. Essential Duties and Responsibilities Oversee and manage daily facility operations and building systems Ensure proper functioning of essential services, including water, electricity, HVAC, and other utilities Coordinate and monitor routine building and grounds maintenance Ensure facilities are consistently clean, safe, and well-maintained Maintain compliance with all applicable building codes and OSHA regulations Ensure all fire and life safety systems are inspected, maintained, and fully operational Maintain facility calendar with scheduled maintenance, inspections, and vendor services Maintain an up-to-date vendor list and serve as primary point of contact for all facility-related vendors Monitor and respond to facility requests through the facilities inbox Track and maintain inventory of janitorial supplies and office essentials Perform basic repairs and determine when external contractors are required Conduct daily walkthroughs to verify temperature settings, equipment readiness, and overall facility condition Ensure printers and office equipment are operational and stocked with necessary supplies Obtain and review service contracts and quotes prior to leadership approval Oversee vendors and contractors onsite to ensure work is completed satisfactorily Process purchase orders and manage invoices related to facility services Coordinate office moves, furniture relocation, and vendor services such as movers Maintain and track inventory of organizational assets (e.g., laptops, phones, monitors) in accordance with grant requirements Label and track all organizational equipment Troubleshoot office equipment including copiers, postage machines, and related devices Set up and support staff with office equipment and mail systems Assist Human Resources with onboarding by preparing and setting up equipment for new hires Assemble furniture and install items such as whiteboards and bulletin boards as needed Provide pre- and post-event support, including setup, breakdown, and equipment storage Prepare and submit monthly facility status reports and updates to leadership Manage organizational vehicles, ensuring maintenance, registration, insurance, and fueling are current Perform other duties as assigned Skills and Abilities Strong written and verbal communication skills Effective problem-solving and troubleshooting abilities Ability to manage multiple priorities in a fast-paced, evolving environment Dependable, flexible, and responsive to changing needs Sound judgment with the ability to collaborate and escalate issues appropriately Positive, team-oriented mindset with a strong sense of ownership and initiative Ability to learn and use various technologies and software applications Commitment to serving diverse populations with respect, compassion, and professionalism Ability to work independently and collaboratively Qualifications High School Diploma or equivalent required Minimum of 2 years' experience in facility operations and vendor management Experience working in a commercial building environment preferred Proficiency in Microsoft Office (Word, Excel, Outlook) Valid Nevada Driver's License and reliable transportation Ability to lift up to 50 lbs Ability to safely use basic hand tools

Pay:

From $40,000.00 per year

Benefits:

401(k) matching Health insurance Life insurance Paid time off

Work Location:

In person