Facilities Manager

note : no medical benefits offered Position Overview The Facilities Manager is a daily, onsite position. The Facilities Manager is responsible for ensuring the safe, efficient, and well-maintained operation of the school's buildings, grounds, and equipment. This role blends physical, hands-on maintenance work with proactive strategic oversight and communication, including vendor management, project coordination, and annual work flow scheduling. The ideal candidate will be both a practical problem-solver for routine work on campus and an organized project manager, committed to supporting the mission of a small, independent, non-profit school by ensuring beautiful, safe, and functional facilities. Key ResponsibilitiesFacilities Maintenance & Operations Perform routine inspections and preventive maintenance for buildings, grounds, systems, and equipment. Carry out hands-on repairs in areas such as carpentry, plumbing, electrical, painting, and basic HVAC troubleshooting. Ensure all facilities meet safety, health, and building code standards. Respond promptly to maintenance requests from staff and address urgent repairs. Vendor & Contractor Management Source, hire, and oversee external vendors and contractors for specialized work (e.g., major repairs, landscaping, cleaning services). Negotiate contracts, review proposals, and ensure work is completed to agreed standards and timelines. Maintain positive relationships with service providers while ensuring cost-effectiveness and quality. Project Planning & Coordination Plan and manage small to medium-scale facility improvement projects, from conception through completion. Develop project budgets, timelines, and progress reports for leadership Coordinate facility use for school programs, events, and rentals. Safety & Compliance Implement and oversee safety protocols, including fire safety, emergency preparedness, and regular safety drills. Maintain documentation for inspections, permits, and compliance records. Serve as the primary point of contact for facility-related emergencies. Budgeting & Resource Management Prepare and manage the facilities budget, including forecasting repair and replacement needs. Monitor utility usage and implement cost-saving and sustainability measures. Maintain an inventory of supplies, tools, and equipment.

Qualifications Experience:

Minimum of 3-5 years in facilities management, building maintenance, or related field; experience in a school or non-profit environment preferred.

Skills:

Strong hands-on maintenance skills across multiple trades. Excellent organizational and project management abilities. Vendor negotiation and contract management experience. Ability to work independently, prioritize tasks, and manage multiple deadlines.

Knowledge:

Building systems (electrical, plumbing, HVAC) and preventive maintenance. Safety codes, ADA compliance, and OSHA requirements Basic budgeting and cost control.

Other Requirements:

Ability to lift 50 pounds, climb ladders, and perform physical work. Valid driver's license. Willingness to work occasional evenings/weekends for events or emergencies. Personal Attributes A strong sense of responsibility toward the school community. Resourceful and proactive problem-solver. Flexible and adaptable in a small-team environment. Strong interpersonal skills and collaborative mindset. A consistent, clear, and timely communicator who can email and manage digital files. Work Environment This role requires both office-based planning work and hands-on, physical activity across indoor and outdoor school facilities. The Facilities Manager is a highly visible member of the school community and plays a key role in ensuring a safe, functional, and welcoming environment for students, staff, and visitors.

Job Type:

Full-time Pay:

$60,000.00 - $65,000.00 per year

Work Location:

In person