Grant Accountant

About NoRTEC:

The Northern Rural Training & Employment Consortium (NoRTEC) in Chico, California, provides federal Workforce Innovation and Opportunity Act programs in eleven Northern California Counties. Established in 1983, NoRTEC is led by a Workforce Development Board and an elected Governing Board, and provides a comprehensive array of services to businesses and job seekers throughout the region. Please see www.ncen.org for more information.

NoRTEC Culture:

The NoRTEC organization is comprised of high-performance employees that are continually looking for ways to improve the provision of services for the communities we work for. Each employee takes personal responsibility for overall organizational performance and goes beyond adequate to exceptional in the areas that matter to our organization. NoRTEC employees are self-starters who work with little supervision, can get things done and work exceptionally well with co-workers within a small office environment.

Position Overview:

The Grant Accountant performs professional accounting and fiscal functions to ensure accurate financial reporting and compliance with federal, state, and local funding requirements. This position supports grant-funded programs, including Workforce Innovation and Opportunity Act (WIOA) and other special funding streams, and is responsible for maintaining financial records, preparing reports, and assisting with budgeting and audits. The role includes responsibility for grant and project-level reconciliations, monitoring expenditures against budgets, and ensuring proper cost allocation across multiple funding sources. The Grant Accountant exercises independent judgment in analyzing financial data, identifying discrepancies, and ensuring compliance with applicable regulations. This position collaborates with fiscal and program staff to support effective financial management, provide guidance on allowable costs and funding requirements, and ensure accurate and audit-ready documentation across all assigned grants.

Key Responsibilities:

Grant Financial Management & Reconciliation

• Lead grant and project-level reconciliations across multiple special funding sources
• Maintain and reconcile general ledger accounts related to grant-funded programs
• Reconcile and validate expenditures and salary allocations across multiple funding sources
• Monitor budget-to-actual expenditures, and recommending corrective actions
• Support cash management activities and preparing funding requests Compliance & Regulatory Oversight
• Ensure compliance with federal, state, and local grant requirements, including allowable cost guidelines (e.g., 2 CFR Part 200)
• Prepare documentation and respond to requests for audits, monitoring, and compliance reviews
• Ensure all financial records are accurate, complete, and audit-ready Budgeting, Forecasting & Financial Reporting
• Prepare and review financial reports, invoices, and reimbursement requests for assigned grants
• Assist in budget development, monitoring, and financial forecasting for grant-funded programs
• Analyze financial data, identify discrepancies, and resolve issues using independent judgment Cost Allocation & Financial Systems
• Apply and monitor cost allocation methodologies across programs and funding streams
• Manage tools and systems for tracking project expenditures and financial performance Collaboration, Technical Assistance & Continuous Improvement
• Provide guidance to program staff on budget tracking, allowable costs, and financial procedures
• Collaborate with fiscal and program teams to support effective financial management across multiple funding streams
• Identify trends, risks, and areas for improvement in financial processes and recommend solutions

Knowledge, Skills, and Abilities:

• Learn and apply complex grant accounting principles, funding requirements, and regulatory guidelines
• Analyze financial data, identify discrepancies, and implement appropriate solutions
• Interpret and apply federal, state, and local grant regulations to financial transactions
• Manage multiple projects, priorities, and deadlines in a fast-paced environment
• Exercise independent judgment and discretion in financial analysis and problem-solving
• Communicate effectively with fiscal staff, program staff, and external partners
• Develop and maintain accurate financial tracking systems and reports
• Adapt to changing funding requirements, regulations, and organizational priorities
• Organize and maintain detailed, audit-ready financial records and documentation
• Collaborate across departments to ensure accurate and compliant financial management
• Maintain confidentiality of sensitive financial and personnel information
• Utilize financial systems, spreadsheets, and reporting tools to support decision-making

Minimum Qualifications:

The ideal candidate will possess a combination of leadership, workforce development, data analytics, and management information systems experience, including:

• Bachelor's degree in accounting, finance, business administration, or a related field (or equivalent combination of education and experience)
• One (1) year of accounting, bookkeeping, fiscal, or administrative support experience preferred
• Experience working with spreadsheets and basic accounting or financial systems
• Familiarity with public sector, nonprofit, or grant-funded programs preferred
• Exposure to or familiarity with systems such as Department of Rehabilitation (DOR), workforce programs, or similar services preferred
• Experience supporting financial tracking, reconciliations, or budget monitoring preferred
• Strong attention to detail and accuracy in handling financial data
• Strong organizational and time management skills
• Effective written and verbal communication skills
• Proficiency in Microsoft Office applications, particularly Excel
• Willingness to learn grant accounting requirements, including WIOA and federal cost principles (e.

g., 2 CFR Part 200)

Desired Qualifications:

• Experience working with federally funded grant programs, particularly Workforce Innovation and Opportunity Act (WIOA), including familiarity with reporting, compliance, and documentation requirements
• Knowledge of federal cost principles and grant regulations (e.g., 2 CFR Part 200), with demonstrated ability to apply allowable cost guidelines and cost allocation methodologies
• Hands-on experience with financial systems, general ledger accounting, and grant tracking tools, including advanced proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)
• Experience supporting or participating in audits, monitoring reviews, or financial compliance processes, including preparing documentation and resolving findings

Benefits:

NoRTEC offers a full range of employee benefits including fully paid Medical Insurance, Dental Insurance, Vision Insurance, Flexible Spending Account, Life Insurance, Accidental Death & Dismemberment Insurance, Defined Contribution Retirement Plan, 457 Deferred Compensation Plan, Vacation, Sick Leave, and Paid Holidays. Paid benefits are subject to change based on funding availability.

Tools and Equipment Used:

Scales; postage machine; phone; copy and fax machine; a variety of technology-oriented devices including but not limited to personal computer, tablets, and smart phones, including industry standard software. Remain updated on current and emerging tools such as AI assistant software.

Physical Demands:

While performing the duties of this job, the employee is constantly required to use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee is required to walk, sit, stand, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, color perception, and the ability to adjust focus.

Travel Requirements:

10%-20% local and overnight travel in rural Northern California is required. May include state and national travel for conferences and meetings occasionally.

Work Environment:

The noise level in the work environment is moderately noisy.

Background Check/ Employment Eligibility:

Applicants may be subject to a criminal background check and must be legally authorized to work in the United States. Employment is contingent upon verification of eligibility and completion of all required onboarding processes.

Application Instructions:

Submit a cover letter and resume to: resumes@ncen.org referencing the position that you are applying for.

Closing Date:

Position will be open until filled. If you have any questions, or need additional assistance regarding this position, please contact NoRTEC at (530) 892-9600. Equal Employment Opportunity Statement (Required Language) NoRTEC is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex, and sexual orientation. Americans with Disabilities Act (ADA) Statement NoRTEC is an Equal Opportunity Employer and supports workforce diversity. Women, minorities, and persons with disabilities are encouraged to apply. NoRTEC will consider individuals with disabilities based on their qualifications to perform the essential functions of the position for which they are applying and will provide reasonable accommodation in the application and/or testing process. If you require accommodation in the application and/or testing process, please notify NoRTEC within seven (7) days of the need for accommodation, so appropriate alternative arrangements can be made.

Pay:

$65,000.00 - $85,000.00 per year

Benefits:

Dental insurance Flexible spending account Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person