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Senior Grants Accountant
Job
Beacon Hill Staffing Group
Oakland, CA (In Person)
Full-Time
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Job Description
To Apply for this Job Click Here About the Company Our client is a well-established nonprofit community development organization serving the East Bay for more than 60 years. The organization is dedicated to advancing economic opportunity, housing stability, education, workforce development, and community well-being for individuals and families across the region. Through a combination of social services, affordable housing initiatives, neighborhood development, and community-based programs, the organization supports thousands of residents annually and continues to expand its impact throughout the East Bay. With a mission-driven culture and a long history of community investment, the organization partners with local stakeholders to create sustainable opportunities that strengthen neighborhoods, improve quality of life, and promote long-term economic mobility. Position Summary The Senior Grants Accountant plays a key role in ensuring responsible stewardship of grant funding, supporting program success, and maintaining compliance with funder and regulatory requirements. Essential Duties & Responsibilities Grants Billing & Invoicing Prepare and submit accurate, timely invoices in accordance with grant and contract agreements. Track billing schedules and maintain detailed records of invoices, payments, and outstanding receivables. Support month-end and year-end close processes, including grant revenue recognition. Partner with program staff to ensure deliverables and reporting requirements are met to enable timely billing. Follow up with funders on outstanding receivables while maintaining positive relationships. Compliance & Stewardship Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements. Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles. Lead grant closeout processes, including reconciliations, final invoicing, and financial reporting. Facilitate regular grant review meetings with program teams to support compliance and financial clarity. Prepare and review general ledger entries, including payroll allocations, ensuring effort reporting aligns with funding requirements. Recordkeeping & Documentation Maintain complete, organized grant files, including agreements, amendments, reports, and supporting documentation. Track and document cost-sharing or matching contributions to ensure commitments are met and properly recorded. Financial Management & Allocations Prepare journal entries to allocate or reclassify expenses across grants and funding sources. Monitor administrative and indirect costs to ensure compliance with funding restrictions and allowable limits. Support the accurate allocation of shared costs, including staffing and operational expenses. Audit & Funder Review Support Prepare audit schedules and provide supporting documentation for annual financial and single audits. Respond to auditor and funder inquiries in a timely and professional manner. Assist with preparation for funder monitoring visits and implement recommended improvements. Budget Monitoring & Reporting Collaborate with program managers to develop, monitor, and manage grant budgets. Prepare monthly financial reports comparing actual expenditures and revenue to budget. Identify and address variances, including unallowable or misclassified costs. Independently manage pre-award and post-award financial activities, ensuring compliance and financial accuracy. Partner with finance leadership and program teams to track and update staffing allocations impacting grant budgets. Support routine and ad hoc financial reporting and analysis for leadership and funders. Maintain and update FTE tracking to reflect grant funding, proposals, budget revisions, and staffing changes. Serve as backup support for grant accounting functions during absences or periods of increased workload to ensure continuity of operations and compliance. Qualifications Bachelor's degree in Accounting, Finance, or a related field. 5+ years of accounting experience, including nonprofit grant accounting. Knowledge of fund accounting and grant compliance requirements. Experience with grant billing, reporting, and closeout activities. Proficiency with accounting systems and advanced spreadsheet applications. Strong attention to detail, organizational skills, and ability to manage multiple deadlines. Effective communication and collaboration skills.