Accountant

We are looking for an experienced Accountant to join our team in Sarasota, Florida. This position plays a central role in payroll, billing, payables, reconciliations, and financial reporting while helping maintain accurate documentation across accounting and operational activities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Oversee weekly and biweekly payroll processing to ensure employees are paid accurately and on schedule.
• Maintain organized contract files, confirming executed agreements are complete and available to support client invoicing.
• Create customer invoices, review aging balances, and communicate with clients to support timely collection of outstanding payments.
• Administer accounts payable by reviewing vendor invoices, coding expenses appropriately, and ensuring payments are issued by required deadlines.
• Monitor project change orders, keeping documentation current and coordinating accurate billing updates tied to approved changes.
• Manage insurance-related administrative work, including renewal coordination and fulfillment of certificate of insurance requests.
• Complete monthly bank account reconciliations and research variances to resolve discrepancies efficiently.
• Prepare quarterly income statements and contribute to routine financial reporting and record maintenance.
• Assist company leadership with special projects and additional accounting or administrative tasks as business needs evolve.

This is a permanent position. If you are interested, please reach out to Zoe Slater.