Accounting/Payroll Administrative Specialist

Company Overview Amina Financial Solutions LLC is a distinguished boutique financial services agency dedicated to empowering individuals, small businesses, corporations, non-profit organizations, and municipal/government agencies through comprehensive financial solutions. Our diverse portfolio of services includes tax and accounting, business consultation, payroll management, bookkeeping, estate planning, IRS representation, and financial analysis, positioning us as a trusted partner in our clients' financial success. Job Overview We are seeking a detail-oriented and experienced Accounting/Payroll Administrative Specialist to join our dynamic Payroll & Bookkeeping Department. This critical role reports directly to the Jr. Accountant/Office Manager and serves as a cornerstone in providing comprehensive administrative support and specialized bookkeeping and payroll processing for our diverse client base. The successful candidate will play a vital role in maintaining client satisfaction while supporting our continued growth and reputation for exceptional service delivery. Responsibilities Administrative Support Answer incoming phone calls and direct to appropriate staff members Manage email correspondence and respond to client inquiries in a professional manner Schedule client appointments and maintain calendars for multiple team members Maintain organized filing systems for client documentation and records Prepare and review reports and summaries for management Assist with data entry, reconciliations, and financial record maintenance Support month-end and year-end closing procedures for multiple client accounts Coordinate with other departments to ensure seamless service delivery Payroll Specialist Process multi-client payrolls accurately and efficiently using various payroll software systems Calculate wages, overtime, bonuses, commissions, and deductions in compliance with federal, state, and local regulations Maintain detailed payroll records and ensure data integrity across all client accounts Generate and distribute payroll reports, pay stubs, and tax documents Process quarterly and year-end payroll tax filings and reporting Stay current with changing payroll tax laws, regulations, and best practices Conduct regular audits of payroll processes to ensure accuracy and compliance Assist with IRS and state agency correspondence and inquiries Maintain confidentiality of sensitive payroll and financial information Client Support & Communication Serve as primary point of contact for client inquiries across all service areas including tax, accounting, payroll, bookkeeping, and business consultation Provide exceptional customer service while addressing client questions and resolving issues across multiple service lines Assist clients with service setup, document preparation, and process coordination for various financial services Coordinate with clients on schedules, appointments, service delivery timelines, and compliance requirements Qualifications & Skills Education & Work Experience (Required) High school diploma or equivalent required Minimum 1 year of administrative experience in a professional environment Minimum 1 year of payroll and/or bookkeeping experience Technical Skills (Required) Expert proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access) Advanced skills in Microsoft Outlook for professional communication and scheduling Experience with payroll software systems (QuickBooks, ADP, Paychex, or similar platforms) Strong data entry skills with high level of accuracy and attention to detail Basic understanding of accounting principles and bookkeeping practices Industry Knowledge Solid understanding of federal, state, and local payroll tax regulations Knowledge of wage and hour laws, including FLSA compliance Familiarity with employee benefits administration and deduction processing Understanding of quarterly and annual payroll reporting requirements Essential Soft Skills Exceptional attention to detail and accuracy in high-volume environments Strong analytical and problem-solving abilities Excellent written and verbal communication skills Ability to manage multiple priorities and meet strict deadlines Professional demeanor with strong client service orientation Discretion and integrity in handling confidential information Adaptability and willingness to learn new systems and processes Strong analytical skills to assess financial data effectively. Ability to work collaboratively within a team environment while also being self-directed when necessary. Strong organizational skills with attention to detail to manage multiple tasks efficiently. This position offers an opportunity for growth within a dynamic organization committed to excellence in financial management and employee satisfaction.

Job Types:

Full-time, Part-time Pay:

From $16.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Vision insurance

Education:

High school or equivalent (Required)

License/Certification:

Driver's License (Preferred) Ability to

Commute:

Macon, GA 31210 (Required)

Work Location:

In person