Key Responsibilities HVAC & Project Accounting:

Job Costing & Data Entry:

Accurately enter and track project-specific expenses, equipment purchases, subcontractor invoices, and labor costs to monitor individual job profitability.

Sales Orders & Progress Billing:

Process sales orders and manage progress billing (including AIA billing if applicable) for residential or commercial HVAC projects.

Accounts Payable & Receivable:

Code and process vendor bills (parts, equipment, suppliers), reconcile vendor statements, issue client invoices, and manage collections.

Reconciliations:

Perform regular bank and credit card reconciliation data entry, ensuring all field and office expenses match internal financial records.

Payroll Processing:

Manage end-to-end payroll data entry for technicians and office staff, verifying billable hours, service tracking, and tax compliance.

Financial Reporting:

Assist with month-end closing procedures and prepare financial reports to help leadership evaluate company and project performance.

Qualifications & Skills Required:

Proven experience working as a Bookkeeper, Accountant, or Project Accountant, ideally within the HVAC, plumbing, electrical, or construction trades. Strong proficiency in accounting software (e.g., QuickBooks, Sage, or industry-specific ERP software) and Microsoft Excel. Familiarity with job costing practices and tracking material/labor expenses by project. Exceptional accuracy and attention to detail during heavy data entry. Strong communication skills to collaborate effectively with project managers, technicians, and vendors.

Pay:

$45,000.00 - $65,000.00 per year

Benefits:

Health insurance Paid sick time Paid time off

Work Location:

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