Director, Payroll Services

Director, Payroll Services Description We seek applicants for a full-time position within the Business Office to provide leadership and supervision to the payroll function as well as employee time reporting and leave functions, while maintaining a high degree of professionalism and confidentiality. The Director will provide salary budget management and support the Associate Vice President, Finance and Administration with financial records and reporting. General responsibilities include but are not limited to: Supervise the Analyst and related payroll and leave-recording and reporting functions. Provide expertise on all payroll-related matters, including tax laws, tax sheltered annuities, the State Universities Retirement System (SURS), and other employee benefits, wage garnishment, and other federal and state tax matters. Prepare bi-weekly, quarterly, and annual federal and state wage and tax reports. Reconcile payroll records. Respond to government notices concerning payroll and unemployment taxes, wage garnishments, and tax levies. Prepare and issue W-2's per IRS and State tax reporting rules. Respond to employee inquiries regarding replacement W-2's, statutory and voluntary withholding, the earned income credit, and W-4 and other tax forms. Prepare and post the bi-weekly payroll journal entry and ensure benefits are allocated to the proper funds, accounts, and grants. Assist with the projection, preparation, and monitoring of the annual budget by maintaining the salaries and the employee benefit costs data. Assist with the design, maintenance, and review of internal control systems for payroll, and grants and contract procedures and systems. Work with Grants Office to ensure employees paid by grants are expensed accordingly. Ensure grant compliance as it relates to salary/benefits. Assist with the preparation of various reports, financial statements, reconciliations, journal entries and other year-end closing procedures for College staff and external auditors in support of the annual external audit. Serve as primary liaison with Human Resources staff for pay, benefits, and deduction matters to ensure accuracy of pay and withholdings and create efficiencies with shared information. Serve as primary liaison with Financial Aid staff regarding federal work study student payrolls. Support the Associate Vice President with daily business functions and lead all aspects of payroll operations. Requirements Bachelor's degree or appropriate education/experience Three or more years of payroll experience and knowledge of or familiarity with payroll tax laws Work experience using an automated payroll or ERP system Ability to perform accounting reconciliations and complete governmental accounting reports, payroll tax reports, financial reports, budgets, financial surveys, and audit-related reports Ability to work effectively and inclusively with diverse populations of students, employees, and the public while maintaining a high degree of professionalism and confidentiality Strong organizational skills, attention to detail, and ability to problem-solve, work independently, and function professionally under pressure Supervisory experience Desired Qualifications Professional designation as a Certified Payroll Professional Experience with various systems/platforms such as PeopleSoft, UKG, etc. Experience with new software system implementations and/or upgrades Knowledge of or experience with employee leave reporting Experience working with NACHA and ACH files and online banking systems Applications received by April 13, 2026 will receive priority consideration, with review of applications continuing as needed.

THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Heartland Community College is an equal opportunity institution. HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community. About HCC Heartland is an open-enrollment, comprehensive community college. With three regional campuses, Heartland had a Fall 2022 enrollment of just under 5,000 credit students and nearly 9,000 non-credit students. With more than 50 programs of study and over 50 student clubs and organizations, Heartland provides a supportive, values-based environment to help students get the most out of their college experience. Additionally, Heartland is the community resource for local High School Equivalency (HSE) and English as a Second Language (ESL) programs. Heartland provides extensive continuing education programming to meet the personal enrichment and professional learning needs of the College's district. Offerings include Kids@Heartland, professional development, and customized training for organizations. About the Bloomington-Normal Community Bloomington-Normal (BN) is a vibrant community offering a high quality of life. BN is located in Central Illinois, midway between Chicago and St. Louis. It boasts one of the youngest, most educated and talented workforces in the Midwest. One of the fastest growing metropolitan areas in Illinois, BN has been named "one of the best" for families, singles and businesses by the Milken Institute. In addition to Heartland Community College, BN is the home of Illinois State University and Illinois Wesleyan University. According to Business Insider, BN ranks in the top 10 Top College Towns thanks to the quality of life and professional opportunities for students. BN sits in one of the most productive agricultural areas in the nation, but the local economy is diverse. It includes corporate headquarters for State Farm Insurance, COUNTRY Financial, Afni, Growmark, BEER NUTS, Biaggi's, and Destihl Brewing. BN has a variety of manufacturers including Rivian Motors, Brandt Industries, Bridgestone Americas and Ferrero Candy Company. For full description and to apply, please visit Dir ector, Payroll Services