Staff Accountant at Anova Enterprises, Inc. Staff Accountant at Anova Enterprises, Inc. in Roselle, Illinois Posted in about 10 hours ago.

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full-time The Staff Accountant is a member of the Finance Department and whose primary responsibility is to support the preparation, processing and submission of A/P, and A/R pertaining to all Anova activities, including but not limited to clinical research cycle invoices, and non-cycle specific research invoices for all clinical trial sites and/or Ancillary Service Providers, ensuring accurate and timely processing of transactions. This role will play a critical part in maintaining financial accuracy, supporting month-end closing activities, and contributing to the overall financial health of the organization. Responsibilities Accounts Payable Process and review vendor invoices, ensuring accuracy, proper coding, and authorization. Verify and reconcile invoices to purchase orders and delivery receipts. Prepare and process electronic transfers, ACH, and check payments to vendors. Maintain AP records, ensuring accurate entry into the accounting system. Respond to vendor inquiries regarding invoice status and payment schedules. Accounts Receivable Generate and send out customer invoices based on sales orders and contracts. Track and follow up on overdue payments, including sending payment reminders and contacting customers. Apply incoming payments accurately and timely in the accounting system. Reconcile AR accounts and resolve payment discrepancies. Maintain up-to-date records of all outstanding customer balances. Prepare aging reports and assist in managing credit limits for customers. Research Billing Assist in resolving discrepancies related to invoices, payments, and accounts. Maintain sponsor Clinical Trial Agreements (CTA), research billing grids and other documentation related to research billing. Prepare, process and submit research cycle invoices and non-cycle related research invoices on a monthly basis. Maintain & update research billing files. Maintain the Anova Ancillary Service Provider (ASP) Fee Schedule and ensure that negotiated rates are applied and inputted into the accounting system for payment. Post ASP invoices to the Anova accounting system and individual site reports. When appropriate, apply ASP costs to the study, site or Anova as appropriate. Manage problem resolution of billing errors when applicable. Post all sponsor research payments to accounting system. General Accounting and Reporting Support month-end and year-end closing processes, including AP/AR reconciliations. Assist in maintaining financial records and documentation for audit purposes. Participate in internal and external audits by providing necessary documentation. Provide support in other accounting functions as needed, including data entry, account reconciliation, and financial reporting. Other duties as assigned. Qualifications 1-3years experience in accounts payable, accounts receivable, or general accounting required. Advanced Microsoft software experience required including Outlook, Word, and Excel. Experience and understanding of accounting systems such as QuickBooks; experience in processing bills. Ability to multi-task and work well under deadlines. Works independently and must be detail oriented. Strong oral and written communications skills.