Accountant I - Accounts Payable

Accountant I -

Accounts Payable Category:

Staff

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Department:

Business Office

Locations:

Framingham, MA

Posted:

Nov 5, 2025

Closes:

Open Until Filled

Type:

Full-time Non-Exempt Position 

ID:

194544

Share About Framingham State University:

Framingham State University was founded in 1839 for a singular purpose - to meet a public need and promote the public good. At our founding as the nation's first public normal school, that need was for comprehensively educated public school teachers who would, in turn, promote an educated citizenry. FSU continues to offer exceptional teacher education programs, and while we are proud of our roots as a teachers' college, we have grown far beyond them. Public need continues to evolve, and FSU right along with it. Our students and alumni are making waves in the fashion industry, designing nutrition plans for professional athletes, writing for major media and news organizations, working for Fortune 500 companies right here in Framingham, and so much more. FSU is a proudly public and truly transformative institution offering accessible, affordable educational opportunities that integrate an academically challenging liberal arts education with workforce preparation programs in a highly personalized teaching environment. Our programs have expanded, but our purpose and commitment to public education for the public good remain steadfast. FSU currently enrolls about 3,000 undergraduate and 1,200 graduate and professional students, offers 60 undergraduate and graduate programs in the arts and humanities, behavioral and social sciences, and professional fields, and enrolls 48% BIPOC students and 54% first-generation college students in our undergraduate programs. We are deeply committed to inclusive excellence and strive to promote a culture of equity and antiracism. This commitment has earned FSU eight Insight Into Academia Higher Education Excellence and Distinction (HEED) Awards and led to our recognition in the Great Colleges to Work For program. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community. FSU is ideally situated between Boston and Worcester on land originally stewarded by the Nipmuc people for thousands of years. FSU and the surrounding area are steeped in history, achievement, and innovation, and provide access to urban hotspots, verdant landscapes, natural and cultural amenities, and diverse communities. Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "truth in theory and principle...truth in spirit and motive...truth in manner and form...truth intellectual and truth moral." Early leaders found this motto "speaks of sincerity of spirit...of intensity of effort, of resolution to succeed, of joy in achievement."

LIVE TO THE TRUTH

aptly reflects our past and our pledge for the future as it continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University. Learn more about our career opportunities at www.framingham.edu/careers.

Job Description:

GENERAL STATEMENT OF DUTIES

Responsible for the overseeing, reviewing and processing of a high volume of invoices and other transactions for timely payment; communicate with University departments and vendors on a daily basis regarding payable processing; research and reconcile any invoice previous balances and credits; data entry of invoice information into the Higher Education Banner administration software; create financial reports using the Argos reporting software; coordinate the scanning of invoices and other documents using the Banner Xtender module. Also, responsible for complex reconciliations of vendor invoices to supporting documentation; analyzing, creating and entering various journal entries for budget, and/ or other adjustments; assist in quarterly and fiscal year closing, auditing and budgeting processes; creating financial reports using Microsoft Excel and the Argos reporting software. View the full Classification Specifications for the Accountant Series.

SUPERVISION RECEIVED

Staff Associate of Grants & AP

SUPERVISION EXERCISED

N/A

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES

Oversee, review and process a high volume of invoices and other transactions for timely payment and to take advantage of vendor discounts. Communicate with and assist departments via email and phone re: the receiving and approval of invoices. Communicate with vendors via email and telephone regarding invoice discrepancies and invoice payments. Research and reconcile any invoice previous balance and credits. Process procurement card and EFT payment transactions. Coordinate the scanning of invoices and other documents using the Banner Extender module and file and organize invoices and other related documents. Process MMARS (the Commonwealth of Massachusetts accounting system) invoices in Banner and MMARS. Assist in maintaining certain information such as utilities charges using Excel spreadsheets. Run and analyze reports on a daily and monthly basis to prepare invoices for payments, to reduce accounts payables and open purchase orders. Create financial reports (vendor history/detail, trial balance, meal plan bill analysis, general ledger transaction detail, etc.) using the Argos reporting software. Back up to other accountants and staff during vacation, personal, sick, and peak times. Review and enter signed off budget entries and journal entries to be approved and finalized. Perform complex reconciliations of vendor invoices to supporting documentation. Assist in the writing, revision, improvement, and implementation of all accounts payable, budget request, and other accounting procedures and job aids. Assist in the implementation of new technologies to improve administrative processes; assist in the drafting, revising, improving, documenting, and implementation of policies, procedures, and internal control processes. Review accounting and accounts payable procedures, reports, etc. for accuracy, update, and corrections and for recommending changes or improvements in university accounting procedures or operations. Perform special projects and other duties as assigned. Attend trainings as required and assist in all areas of the Business Office as needed Reliable and consistent attendance and punctuality are expected for this position.

WORKING CONDITIONS

Office Setting Requirements:

MINIMUM QUALIFICATIONS

Applicants must have at least (A) one year of full-time, or equivalent part-time, professional experience in accounting or auditing, or (B) two years of full-time, or equivalent part-time, paraprofessional experience in accounting or auditing, or (C) any equivalent combination of the required (A) experience and the substitutions below.

Substitutions:

An Associate's or higher degree with a major in accounting, business administration or business management may be substituted for the required (A) experience.• Successfully completed education in accounting or business administration in a recognized business school or school of accounting may be substituted for the required (A) experience on the basis of one year of such education above the high school level or six (6) months of the required (A) experience.•Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

ADDITIONAL QUALIFICATIONS

Ability to think and work independently and in a team setting, to be detail oriented, meet deadlines and willing to learn new computer applications. Excellent analytical, data entry, organizational, and oral and written communication skills. Ability to work effectively and professionally with faculty, staff and vendors.

Additional Information:

This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a title of Accountant I. The bi-weekly pay rate is $2,068.95 (grade 15, step 1). Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to .