Office Professional 4 - Business Services

Office Professional 4 - Business Services Washtenaw ISD Ann Arbor, MI Job Details Full-time $48,061 - $59,079 a year 1 day ago Qualifications School experience Associate's degree in accounting Record keeping Computer operation Financial close processing Microsoft Excel Financial data reconciliation Payroll tax Phone communication Computer literacy Writing skills Basic math Filing Purchase order management Financial management report preparation Mid-level Windows Customer inquiry handling Invoice payment processing Math Data entry Accounting and finance experience Business Administration Clerical experience Deposits Productivity software Business Associate's degree Month-end close Certified Payroll Professional Accounting Communication skills Technical Proficiency Payroll processing Full Job Description The WISD's Mission is to educate, serve, and advocate with students, families, schools and the community. We disrupt racial inequities, build just educational systems, and expand access for all learners. We value human potential while striving to support current and future generations of Washtenaw County to enrich as many lives as we possibly can. The WISD's Vision is to be a leader in empowering, facilitating, and delivering high-quality, boundary-spanning, educational system that educates all children through an equitable, inclusive, and holistic approach. SUMMARY The Office Professional 4 position (OP4) is responsible for payroll, accounts payable and financial reporting for the District. This position requires a high level of accuracy, technical skills, and customer service. This position also requires strong problem-solving skills, follow-up, and attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Demonstrates a strong commitment to equity, social justice, and inclusion in all practices and position responsibilities. Demonstrates the ability to examine how his/her/their position (directly or indirectly) impacts educational inequities in student achievement outcomes. Engages in reflection and ongoing learning and development on critical concepts and terms identified in the Washtenaw ISD Educational Equity Policy including concepts such as cultural proficiency, racial equity, and systemic and structural inequities. Processes accounts payable for the District and external customers. Processes payroll for external customer(s) and WISD as necessary. Monitors account usage for accuracy and overages as invoices are reviewed and AP checks are processed. Processes purchase orders, invoices and payment authorizations. Creates purchase orders as necessary. Uploads payroll files to ORS and reconciles all differences for external customers and the District as necessary. Processes payroll liability and tax payments for external customers and the District as necessary. Prepares quarterly payroll reports and submits to IRS and State of Michigan for external customers and District as necessary. Responsible for month, quarter and year end closing activities, including various payroll and financial reports for external customer(s) and WISD as necessary. Works with staff to troubleshoot AP processing issues related to PO's, invoices etc. Assists in monitoring Amazon Business account for invoice processing. Reports open miscellaneous billings within the District to the relevant departments to ensure timely payment is made by customers. Works with Vendors to ensure processing of open invoices is made timely. Prepares bank deposits. Maintains payroll and vendor records. Maintains current files, and storage of past files. Answers telephone/inquiries for the Business Department. Maintains and secures confidential records/inquiries appropriately. Maintains regular predictable attendance. Other duties as assigned by the Supervisor/Department head.

SUPERVISORY RESPONSIBILITIES N/A QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the Board of Education may be considered. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or

EXPERIENCE REQUIRED

Associates Degree in Accounting, Business or equivalent formal training. Payroll preparation experience. Data entry experience. Experience using Windows operating system. Must pass general secretarial skills test.

PREFERRED

Michigan School Business Officials Payroll Certification Program. Accounts payable preparation experience. Accounting and bookkeeping knowledge/experience. Knowledge and experience using New World Systems . Microsoft Excel and Word training and usage. Extensive experience working with Microsoft Excel and Word. Experience using business math. Experience handling confidential personal data. Experience dealing with governmental, state and federal agencies.

CERTIFICATES, LICENSES, REGISTRATIONS

Michigan School Business Officials Payroll Certification - Preferred.

LANGUAGE SKILLS

Demonstrates ability to express self clearly, both orally and in writing.

MATHEMATICAL SKILLS

Demonstrates ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Demonstrates ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

TECHNICAL SKILLS

Demonstrates ability to use a personal computer (PC) in a networked environment to utilize the Internet and other electronic communication mechanisms such as email conferencing. Demonstrates a high proficiency in ability to utilize productivity applications such as Microsoft Office (word processing, spreadsheets, database and presentation software) and other technology to support efficient and effective office operation. Demonstrates ability to create web-based forms and documents.

REASONING ABILITY

Demonstrates ability to read and interpret documents such as timesheets, invoices, governmental forms and handbooks and able to follow instructions. Demonstrates ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Demonstrates ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Demonstrates ability to complete tasks with excellence and professionalism under deadline and time pressure. Demonstrates ability to multi-task and meet deadlines. Demonstrates ability to organize, prioritize and work independently, as well as cooperatively with diverse groups. Demonstrates a high proficiency in organizational problem-solving.

INTERPERSONAL SKILLS

Exhibits a strong desire to be a part of a learning organization committed to helping schools with improvement and instructional issues. Exhibits excellent customer service and communication skills with a client-centered focus. Demonstrates ability to work effectively and collaboratively with other departments, agencies and individuals. Exhibits a high level of professionalism with the ability to maintain a flexible attitude. Demonstrates ability to build rapport with others and to serve diverse publics. Demonstrates ability to take the initiative, work well with others as a collaborative team member and exhibits good communication skills. Demonstrates ability to work with internal staff, local school districts, and general public. Demonstrates ability to maintain confidential information.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak or listen. While performing the duties of this job, the employee is regularly required to sit, walk and stand. The employee is occasionally required to bend and or twist at the trunk more than the average person. The employee is continuously repeating the same hand, arm or finger motion many times. The employee must occasionally lift and/or move up to 35 pounds such as books and training material. Specific vision abilities required by this job include close vision, distant vision and the ability to adjust focus. The position requires the individual to sometimes work irregular or extended work hours and meet multiple demands from several people.

ENVIRONMENTAL ADAPTABILITY

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position . The noise level in the work environment is quiet to loud depending upon the activity in the particular part of the day. Occasionally the employee may be required to be outdoors for a short period of time, and therefore subject to varying weather conditions, for purposes of accomplishing the essential functions of this job.

FUNCTIONS OF POSITION DESCRIPTION

This position description has been prepared to define the general duties of the position, provide examples of work and to detail the required knowledge, skills and ability as well as the acceptable experience and training for the position. The description is not intended to limit or modify the right of any supervisor to assign, direct and control the duties of employees under supervision. The WISD retains and reserves any and all rights to change, modify, amend, add to or delete from any portion of this description in its sole judgment. This position description is not a contract for employment. The WISD is an equal opportunity employer, in compliance with the Americans with Disabilities Act. The District will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the employer. TERMS Salary and other employment conditions to be established by the Board of Education as reflected in the Non-Affiliated Staff Manual. Starting salary ranging (dependent upon experience) from $48,061 - $59,079. Washtenaw Intermediate School District is a drug-free workplace. It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and federal regulations.