Senior Property Clerk

Senior Property Clerk
Hattiesburg, MS, United States
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req5315 Posted on: 5/20/2026 Senior Property Clerk The University of Southern Mississippi is currently accepting applications for the position of Senior Property Clerk. Position Details
Location Hattiesburg 118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division Property Accounting
Position Type Staff
Employment Status Full Time
Grant Funded No
Salary Range 13.98 - 13.98
Pay Grade N03 Posting Close Date Open Until Filled Special Instructions to Applicants
Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B). Job Summary
Prepares and maintains the necessary data for recording USM's personal property. Responsible for recording the acquisition of property, the tagging of property, and the distribution of property. Enters new assets into the Property Accounting software (AssetWorks), cross-references equipment purchases with the Monthly Summary Equipment Report, and assists in conducting inventory audits. Primary Job Duties and Responsibilities Works with the Property Clerk to ensure all equipment is being tagged in a timely manner. Tags all equipment on our regional campuses as well as assisting with the Hattiesburg campus.
Inputs all new assets (additions) into Asset Works while maintaining complete accuracy. (Includes PO #, Grant #, Category, Acquisition Date and Cost, and proper Location Code.)
Runs a Monthly Equipment Summary Report and cross references to the additions to ensure all paid assets are accounted for and have been tagged in the current month.
Reviews and researches outdated purchase orders (old purchase orders received, but without payment being made), and incomplete purchase orders for final resolution. Advises Property Accounting Supervisor of any issues that will require his/her attention.
Completes an Acquisition Receipt on each asset tagged on regional campuses and
assists with removing asset numbers from assets when returned for repair or transferred to other state or out of state institutions. Maintains documentation of all tags removed until repairs have been returned. Updates information of the repaired item (EX. New serial number) and replaces the tag when returned.
Resolves inventory problems for departments, aids administrative personnel needing assistance with property control, assists with exit audits and state audits, and performs other duties as assigned. Minimum Qualifications
High school diploma or general education degree (GED) and 1-year related experience and/or training
Valid Driver's License (this position requires frequent travel to and from other USM campuses) Knowledge, Skills & Abilities
Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.
Preferred Qualifications
Previous experience with an asset management program. About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions. Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We're developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu. The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.