FT Staff Accountant

JOB Summary The Staff Accountant performs a variety of professional accounting and financial support functions to assist in the daily operations of the College's Business Office. Responsibilities include maintaining financial records, preparing and reconciling accounts, processing financial transactions, and assisting with financial reporting. This position helps ensure the accuracy and integrity of accounting data while supporting compliance with applicable federal, state, and institutional policies and procedures. The Staff Accountant works collaboratively with departments across the College to support efficient financial operations and provide excellent internal service.

EXAMPLE OF DUTIES

Essential Duties and Responsibilities include the following. Other duties may be assigned. Monitors outstanding checks and administers the unclaimed property (escheat) process in compliance with applicable federal, state, and institutional regulations. Performs monthly reconciliations for all petty cash funds to ensure accuracy and proper documentation. Reviews P-Card transactions to identify taxable purchases and calculates, accrues, and reports sales and use tax owed to the North Carolina Department of Revenue. Prepares and submits monthly sales and use tax reports in accordance with regulatory requirements. Performs fund balance reconciliations to ensure the accuracy and integrity of financial records. Monitors state, county, and institutional budgets in collaboration with departments. Processes budget transfers, expenditure recodes, and other journal entries as needed to maintain accurate financial records. Monitors encumbrances and collaborates with departments on a monthly basis to project anticipated expenditures, maintaining comprehensive budget analyses to support year-end forecasting. Verifies daily bank account activity, including wires and drafts, and records transactions appropriately or notifies the appropriate Business Office personnel of the verified transaction(s). Assists in ensuring the accuracy of budget balances at month-end through validation against budget reports and system-generated data. Reviews accounts payable and payroll processing to ensure accuracy and proper coding. Serves as backup for daily deposit functions as needed. Performs other related duties within the Business Office as assigned. Supervisory Responsibilities This job has no supervisory responsibilities

SUPPLEMENTAL INFORMATION

Language Skills Ability to read and interpret documents such as procedural manuals, policies, and guidance provided by outside sources. Ability to write routine correspondences. Ability to speak effectively before groups of customers or employees of the College. Mathematical Skills Ability to add, subtract, multiple, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts and interest. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations:

None Computer Skills To perform this job successfully, an individual should be proficient in the use of Microsoft Word and Excel. Preferred Computer Skills Proficiency in the use of Colleague, as well as, Microsoft Word and Excel. PhysicalDemands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions. While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, reach with hands and arms, talk and hear. The employee is frequently required to walk and is occasionally required to stand, stoop, and kneel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. W or k E n vi r o nm ent The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Ability to multitask and prioritize without direct supervision. The noise level in the work environment is usually quiet.