Grants and Scholarship Accountant

Grants and Scholarship Accountant About Saint Elizabeth University:

Saint Elizabeth University (SEU), located in Morris County, New Jersey, offers convenient access to major highways including Routes 287, 280, 80, 10, and 24, as well as the nearby Convent Station train station. Established in 1899 by the Sisters of Charity of Saint Elizabeth, the University is situated on 150 scenic acres of rolling hills and wooded landscapes. Rooted in the Catholic liberal arts tradition, SEU provides a high-quality education that serves students of diverse ages, backgrounds, and cultures, fostering both academic excellence and personal growth.

SEU Mission & Commitment:

SEU is devoted to providing educational and career training opportunities to traditionally underserved communities and is characterized by small class sizes and a highly communal student-centered culture emphasizing individualized attention. SEU is a federally designated Minority-Serving and Hispanic-Serving Institution. Our traditional undergraduate population is 38 percent Black, and our total enrollment is 30 percent Hispanic, while 47 percent of our students are first-generation college students. In addition, 76 percent of our first-time freshmen are low-income students eligible for federal Pell funding; many come to us with unique challenges related to their financial, social, academic, mental, and physical health. Saint Elizabeth University seeks to foster and maintain a diverse campus community through inclusive excellence and equal opportunity. SEU has long preserved its legacy of providing quality education and access for underserved populations, particularly in fields and career paths traditionally beyond the reach of marginalized and often disenfranchised communities. In our traditional co-educational undergraduate enrollment today, women outnumber men two-to-one. SEU has a long legacy of educating women who thrive in STEM and healthcare professions and continues to produce diverse women and men as leaders equipped with a deeper appreciation of inclusion in its various forms. We strive to ensure that all graduates realize their potential through hard work and an exceptional education that is unimpeded by irrational self-doubt or societal biases. The Grants and Scholarship Accountant at Saint Elizabeth University plays a crucial role in managing and overseeing compliance for all grant, endowed, and restricted initiatives. This position directly reports to the Associate Vice President/Controller and receives direction from the Provost and Senior Vice President of Academic Affairs and Vice President of Institutional Advancement regarding grant-funded initiatives. The Grants and Scholarship Account serves as a central resource for the preparation, coordination, and submission of detailed financial reports and documentation. They are also responsible for ensuring that the University is in compliance with all applicable federal, state, and institutional regulations and policies related to funding. The Grants and Scholarship Accountant will be responsible for leveraging Microsoft Great Plains (GP) to extract and analyze financial data, and providing timely reports in compliance with state, federal, and private funder requirements, as well as relevant accounting requirements. The role collaborates closely with the Office of Academic Affairs, Institutional Advancement, Financial Aid and the President s Office. It requires strong analytical and financial reporting skills to effectively communicate financial compliance and donor intent.

Essential Functions:

The Grants and Scholarship Accountant is responsible for maintaining an organized system for documentation and reporting, ensuring clarity and accuracy in all activities related to grants and funds. By upholding standards of transparency and accountability, the Grants and Scholarship Accountant contributes to the university s commitment to responsible stewardship of its financial resources. Fund and Grant Reporting & Analysis Maintain accounting records for federal, state, and private grants Monitor grant budgets vs. actual expenditures Track, prepare, review, and submit timely financial reports for donor-restricted, endowed, and grant-funded accounts. Track grant drawdowns and reimbursements to ensure expenditures align with approved budgets and funding restrictions Track donor-funded scholarship utilization Prepare detailed financial reports according to established timelines, reporting cycles, and grantor/donor requirements, ensuring data integrity and consistency with fund terms, proposal budgets, and institutional policies. Track, manage, and report on deadlines for all required reporting deliverables. Prepare interim and final reports for major funders, in coordination with Finance, Budget, Advancement, and relevant program leads. Compliance and Accounting Expertise Maintain expert familiarity with relevant accounting pronouncements (e.g., FASB, GASB as applicable) to ensure compliance with all reporting requirements for state, federal, and large private grant funds, including allowable cost rules and documentation standards. Actively track and interpret changes in accounting standards and grant compliance regulations (such as Uniform Guidance 2 CFR 200) to ensure immediate and ongoing compliance across all reported funds. Ensure all reports are compliant with obligations for major funding sources such as NJ State grant programs, U.S. Department of Education, NSF, private foundations, and major corporate donors. Maintain organized, detailed records of all submitted reports, including well-documented accounting and compliance support files. Assist with preparing for internal and external grants financial audits Collaboration and Process Improvement Work closely with the Funding Department (including Grants and Advancement) to confirm active awards, reporting schedules, and documentation needs. Partner with the Office of Advancement and Academics/Grants to verify budget allocations, spending categories, and fund balances before reports are finalized. Serve as a liaison between Finance, Institutional Advancement, Academic Affairs, and other stakeholders to maintain accuracy and consistency of reported financial data. Develop standardized reporting templates and procedures to improve efficiency, transparency, and the accuracy of financial information presented to external parties. Collaborate with IT and Finance to enhance reporting tools and system efficiency. Implement and monitor internal controls related to fund management, reconciliation, and reporting accuracy. Identify compliance risks and recommend corrective actions. Assist, as needed, in the development of grant budgets and budget narratives. All other duties as assigned

Salary Range:

$70,000 - $80,000

Minimum Qualifications:

A minimum of a bachelor s degree is required, preferably in accounting. A bachelor s degree in Finance or Business Administration/Management with relevant work experience will also be considered. Minimum of three (3) years of dedicated experience in grant accounting or fund accounting, demonstrating a solid understanding of restricted fund reporting and financial management is required, preferably in Higher Education. Proficient in Microsoft Office Suite, including Word and advanced Excel (formulas, pivot tables, and formatting), with working knowledge of Great Plains. Familiarity with state, federal, and large private grant reporting standards and documentation requirements (e.g., Uniform Guidance 2 CFR 200) is required. Strong organizational and communication skills, with a proven ability to manage multiple, concurrent reporting deadlines with high attention to detail and accuracy. Why Choose Saint Elizabeth University? Saint Elizabeth University offers a positive work environment, dedicated leadership, faculty, and staff who are committed to excellence, and an attractive benefits and compensation package.

Full-time Faculty and Staff Benefits Include:

Employer-Subsidized Health Care Plan Dental and Vision Plan - (Paid by employee) Health Savings and Flexible Spending Accounts 403(b) Retirement Savings Plan with Employer Match Group Life and Accidental Death & Dismemberment (AD&D) Insurance (No cost to employee) Supplemental Insurance Available for Employee, Spouse, and Dependents Other Voluntary Plans (Legal, Identity-Theft, Accident, Critical Care, etc.) Employee Assistance Program (EAP) Tuition Remission for Employee, Spouse, and/or Dependents Tuition Exchange Program offering Reciprocal Scholarships Nationwide at 600+ Colleges and Universities Paid State and Federal holidays, as well as the week before and the week after Christmas off with pay Paid Days Off on Fridays in the Summer Months Birthday as a Paid Day Off Vacation Days Sick Days Employee Discount Program How to Apply Applications should consist of a cover letter, resume, and three professional references with email addresses and/or telephone numbers. Saint Elizabeth University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. Applicants from diverse backgrounds are encouraged to apply. Saint Elizabeth University is a designated minority serving undergraduate institution.

EEO/AA Statement:

Saint Elizabeth University is committed to fostering a community grounded in collaboration, innovation, creativity, and a strong sense of belonging. Our collective success is driven by the open and respectful exchange of ideas-an exchange that is enriched by the diversity of our perspectives, backgrounds, and experiences. We believe that this environment thrives when all individuals feel welcomed, safe, secure, and heard. In support of this commitment, Saint Elizabeth University provides equal employment opportunities to all qualified applicants. Employment decisions are made without regard to race, color, creed, religion, national origin, sex, sexual orientation, marital status, pregnancy, genetic information, gender identity or expression, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Any information collected for Equal Employment Opportunity (EEO) or Affirmative Action reporting purposes will be used solely in compliance with applicable regulations. Providing this information is voluntary and will not affect an applicant s opportunity for employment or the terms and conditions of employment.